Production Control Clerk - (IDA)

EMCOR Government Services, Inc.•Alexandria, VA

1d•Onsite

About The Position

EMCOR Government Services is seeking a Production Control Clerk to provide office management and clerical support at IDA sites in Alexandria, Virginia, and Washington, D.C. The role compiles and records production, inventory, and financial data; prepares schedules, reports, correspondence, and other documents; and supports subcontractor, CMMS, invoicing, budget, and administrative processes. The position also handles operational inquiries, meeting coordination and documentation, and staff attendance and leave tracking. The listed pay rate is $27.00 per hour.

Requirements

Four or more years of experience in office management and/or clerical support.
Experience with Microsoft Office, CMMS, and financial systems.

Responsibilities

Compile and record production data, including information from customer orders, work tickets, product specifications, and individual worker sheets.
Prepare production reports and maintain files of documents used and prepared.
Compile detailed production sheets or work tickets for production workers.
Prepare written work schedules based on established guidelines and priorities.
Compile material inventory records and prepare requisitions for materials and supplies.
Sort and distribute work tickets.
Oversee subcontractor administration, including subcontract agreements, purchase order issuance and receipt/payment, and collection of reports.
Oversee the CMMS work order system, ensuring staff are trained and use it appropriately; coordinate with vendors and contractors to support system functionality.
Use Microsoft Office Suite to produce professional, accurate documents.
Prepare correspondence, reports, letters, spreadsheets, and other documents for the Project Manager.
Process inquiries regarding site operations and functions.
Prepare reports, statistics, and other information related to contract operations.
Ensure client invoicing is accurate and timely.
Schedule and participate in meetings and conferences; prepare and distribute meeting minutes and agendas as required.
Assist with preparation and maintenance of the contract budget and forecasts.
Develop financial reports comparing monthly spending and income against budget.
Ensure staff attendance and leave are properly administered, tracked, and accounted for.
Work with the Accounting Department to ensure vendor invoices, receipts, and related documentation are accurate and timely.
Perform other tasks as directed by the supervisor.