Production Control Clerk - (IDA)

EMCOR Government Services•Alexandria, VA

10h

About The Position

EMCOR Government Services is hiring a Production Control Clerk to provide office management and clerical support at IDA sites in Alexandria, Virginia, and Washington, DC. The role supports site operations and contract administration by compiling production information, maintaining records, coordinating subcontractor and vendor documentation, supporting the CMMS work-order system, preparing reports and correspondence, and assisting with invoicing and budget tracking. The position also supports staff attendance and leave administration and performs other tasks as directed by the supervisor.

Requirements

Four or more years of experience in office management and/or clerical support.
Experience with Microsoft Office, CMMS, and financial systems.

Responsibilities

Compile and record production data from customer orders, work tickets, product specifications, and worker sheets; compare records and report on production volume, material consumption, and quality control.
Write production reports, maintain files, and prepare detailed production sheets or work tickets for production workers.
Prepare written work schedules based on established guidelines and priorities, and compile material inventory records.
Prepare requisitions for materials and supplies; sort and distribute work tickets.
Oversee subcontractor management, including submitting subcontract agreements, issuing and receiving purchase orders, arranging payment, and collecting reports.
Oversee the CMMS work-order system to ensure staff are trained and use it appropriately; work with vendors and contractors to support proper system function.
Use Microsoft Office to prepare professional and accurate documents, including correspondence, reports, letters, and spreadsheets for the Project Manager.
Process inquiries about site operations and functions, and prepare related reports, statistics, and other contract-operation information.
Ensure client invoicing is accurate and timely.
Schedule and participate in meetings and conferences; prepare and distribute meeting minutes and agendas.
Assist with preparation and maintenance of contract budgets and forecasts; develop financial reports comparing monthly spending and income against budget.
Ensure staff attendance and leave are properly administered, tracked, and accounted for.
Coordinate with the Accounting Department to ensure vendor invoices, receipts, and related documentation are accurate and timely.
Perform other tasks as directed by the supervisor.