Production & Collections Data Manager

NativeSeed Group • Winters, CA

7d • Onsite

About The Position

The Production & Collections Manager is responsible for the information and coordination for Hedgerow Farms and for NativeSeed Group's California wildland collections program. It owns the records, permits, schedules and models that farm managers, collections crews, accounting, commercial and executive leadership all depend on to make decisions. The work splits roughly into three parts: building and maintaining production and collections data so leadership can plan and forecast; administering the compliance and permitting that lets seed be certified and collected legally; and coordinating the day-to-day logistics that keep crews, shipments and contracts moving.

Requirements

• Three or more years in agricultural operations, farm administration, or a data and analysis role.
• Native seed, seed production or specialty crop experience strongly preferred.
• Botanical training and familiarity, specifically with flora of Northern and Central California.
• Demonstrated file and data organization discipline in a shared environment (SharePoint or equivalent) serving multiple stakeholders.
• Conversational or fluent Spanish.
• Mapping and GIS competence (ArcGIS, OnX, Google Earth or similar) sufficient to produce permit maps and maintain site records.
• Proven ability to set priorities and hold deadlines across competing requests from farm, accounting, administration and commercial stakeholders.
• High detail orientation with a bias toward building scalable templates and solutions instead of answering the same question twice.
• Valid driver’s license and willingness to travel to farms and remote collections sites, including occasional overnight travel and time in a hotel.

Nice To Haves

• Advanced Excel: lookups, pivot tables, and the ability to build a durable model rather than a one-off sheet.
• Working familiarity with CCIA seed certification and California DPR pesticide use reporting.
• Experience with seed inventory or ERP systems and report generation.
• Exposure to sales and operations planning (S&OP) or production planning processes.
• Interest in applying automation and AI tools to routine operational work.

Responsibilities

• Prepare and submit Pesticide Use Reports on schedule.
• Prepare and submit CCIA applications for Certified and Source Identified seed lots; serve as the working contact with CCIA and other agencies.
• Arrange CCIA site inspections for certified G0 collections.
• Track certification status by lot and flag exposures before they affect salability.
• Assist with fields lists and farming costing as requested by Farm Manager.
• Secure right-of-entry permits: develop maps, prepare requests and forms, sequence permit processing against the collection calendar, and confirm crews understand each permitting entity's requirements.
• Maintain landowner relationships, including seed-return percentages and permit payments.
• Build the annual collection calendar with the Collections Manager and crews, using scouting results and prior-year seed ripening data.
• Track collections in real time during season: daily field-material poundage by species, whether additional trips or locations are needed, and continuous calendar adjustment communicated to both crews and landowners.
• Assign lot numbers to field material as collected and confirm they reach the collection sheets; ensure collection sheets are completed by crews and returned to the office.
• Calculate PLS pounds collected from seed test results and update collections planning records.
• Maintain collection site maps and GIS records for northern and southern California; identify and occasionally scout new sites and log new coordinates.
• Arrange crew lodging for overnight trips and respond to crew field needs.
• Maintain historical collections data as a usable planning asset.
• Maintain an organized, accessible contracts folder as the system of record for grow and collection contracts.
• Track contract status and financials, covering deposits, payments, revenue and signed documents, and keep contract owners current.
• Produce contract reports and lead client meetings on status and next steps.
• Support management with documentation and communication for contract grow-out and contract collection clients.
• Support data management and logistics scheduling for strategic alliance and partner arrangements (deliveries, cleaning).
• Receive incoming trucks, ensure shipments run cleanly, and maintain shipment records in coordination with the office.
• Support farm staff on administrative, IT and logistics needs: supplies, parts, vehicle registrations, training, insurance and payroll coordination.
• Upload and organize receipts.
• Help communicate company policy changes to farm and collection crews.
• Maintain historical production data: yields, planting dates, origins, lot numbers.
• Summarize and present farm and collections data to leadership and, where appropriate, to clients.
• Keep all documents organized and accessible in the correct SharePoint locations. File discipline is part of the job, not an afterthought.
• Identify and pilot automation and AI opportunities to remove recurring manual work.
• Build and maintain production models with leadership, covering capacity utilization, yield trackers and Long/Short, and produce ad hoc spreadsheets and tools on request.

Benefits

• Competitive pay of $24 - $33.65/hour ($50k - $70k annual), based on experience
• Variable Incentive Potential
• Medical, Dental, Vision, and Supplemental Insurance after a 60-day introduction period
• 401(k) with Company Match
• Paid Holidays, Paid Floating Holidays, and Paid Time Off that increases with tenure
• Real opportunities to advance based on performance and initiative

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed