Production Assistant (Administrative – Production Planning)

Trench Group GmbH•Toronto, ON

3d•Onsite

About The Position

The Production Assistant (Administrative – Production Planning) supports the Production Manager by handling the administrative, scheduling, and coordination tasks required to keep production activities running smoothly. This role focuses on documentation, workflow support, communication, and the administrative aspects of production planning rather than hands‑on shop-floor duties. In Trench Canada, we deliver state-of-the-art, safe, and reliable instrument transformers, coils, and bushings for seamless energy transmission. With a legacy of customized engineering and innovation, we enable society to harness the power of electricity with reliability and performance. We are driven by a commitment to advancing the energy sector through innovative technology and sustainable practices. Our culture emphasizes continuous improvement, attention to detail, and adaptability, while fostering an inclusive and respectful environment where diverse perspectives are valued and everyone has the opportunity to contribute and succeed.

Requirements

1–3 years of experience in an administrative or production-support role (manufacturing environment preferred).
Strong organizational and time-management skills.
Proficiency with MS Office (Excel, Word, Outlook); experience with ERP/MRP systems is an asset
Experience using SAP for purchasing, order tracking and inventory management is an asset
Work with multiple departments to obtain updates pertaining to production availability, ie Maintenance for OEE, Procurement for material availability, etc.
Liese with third party suppliers & contractors from time to time
Hand-on approach to tasks including presence on the shop floor gathering production updates from stakeholders
Excellent verbal and written communication skills.
Ability to multitask and work in a fast-paced production environment.
Analytical mindset and comfort with working on spreadsheets, schedules, and data.
Demonstrated knowledge of using AI tools (such as CoPilot, Cloud)

Responsibilities

Prepare daily/weekly production reports and track key production metrics.
Communicate schedule changes to relevant departments (maintenance, warehouse, procurement, operations).
Assist with capacity planning by gathering data and updating planning templates.
Organize production meetings, record minutes, and follow up on assigned action items.
Maintain digital and physical production files, ensuring documents are current and accurate.
Liaise with vendors or internal teams to support production readiness and timely material availability.
Conduct all non shop order material and supply ordering such as tools, consumables, PPE, etc.
Provide general administrative support to the Production Manager and team.