Production Assistant

Entertainment Technology Partners • Las Vegas, NV

14d

About The Position

The Production Assistant works closely with Account Executives and internal teams to keep projects moving efficiently from initial quote through final billing. The role supports accuracy, profitability, and a smooth experience for clients and internal stakeholders. It includes assisting with project quotes and updates, financial operations and invoicing, cross-functional communication, and coordination of project details and resources in the live event and entertainment services industry.

Requirements

• High school diploma or equivalent.
• 2–3 years of administrative experience.
• Strong communication skills and the ability to collaborate across multiple teams.
• Excellent attention to detail and commitment to accuracy.
• Effective time management and organizational skills.
• Adaptability in a changing, deadline-driven environment.
• Ability to learn processes, systems, and workflows quickly.

Responsibilities

• Partner with Account Executives to build, update, and maintain project quotes.
• Input additions, update opportunity stages, and confirm project details throughout the sales process.
• Implement requested changes and communicate updates to appropriate internal teams.
• Review technician expense reports with Account Executives and help finalize billing activities.
• Complete final invoicing within established timelines.
• Support the accuracy of deposits, invoicing, credit applications, certificates of insurance, and collections activities.
• Work with Account Executives, Account Managers, and internal departments to resolve questions related to quotes, contracts, and client needs.
• Help ensure project information is communicated and documented throughout the lifecycle of each opportunity.
• Support project cost and margin management by following established processes and procedures.
• Coordinate labor requirements and scheduling updates with labor planning teams.
• Assist with equipment-related requests, including add orders, substitutions, and related project adjustments.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible spending account
• 401(k) with company contribution
• Paid time off
• Company holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED