Production Administrative Assistant

Groundworks•Scott Depot, WV

15h•Onsite

About The Position

The Administrative Assistant plays a pivotal role in providing essential back-office support to our sales and operations teams. This role will play a key part in maintaining smooth day-to-day administrative functions, ensuring accurate data reporting, and facilitating internal documentation processes. This role will track down pending documentation as necessary and provide a clear outline to the team of what is required for each job to be successful.

Requirements

1-2 years of administrative support experience, preferably in the construction industry.
Requires excellent communication and interpersonal skills, including verbal and written communication.
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).
Knowledge of office management systems and procedures.
Excellent time management skills and the ability to prioritize work.
High attention to detail and problem-solving skills.
Dedication to providing excellent customer service.

Responsibilities

Prepare and manage Contractor Agreements and Certificates of Insurance (COIs)
Perform data entry for: Financial reporting, Operational quality control tracking, Sales metrics, CRM and other reporting procedures
Assist in the onboarding process for new hires, ensuring proper documentation and system setup
Maintain and organize digital and physical office documents
Support the coordination and organization of proposals and bid documents for upcoming projects
Performs other duties as assigned
Write and distribute email correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Ability to work independently and collaboratively in a fast-paced environment.
Develop and maintain a filing system.
It is an essential function of this job that the employee regularly and reliably reports to work on time each working day