Product Data Specialist

The Hillman Group, Inc.•Forest Park, OH

7d•Onsite

About The Position

The Product Data Specialist manages and maintains critical product information throughout the product lifecycle, ensuring product data is accurate and available across multiple systems for internal stakeholders and external channels. The role works cross-functionally to collect, organize, standardize, and distribute product data that supports business operations and decision-making. The specialist creates and maintains product records, item and part-number setups, product specifications, bills of materials, and relationships in PLM and product data hub systems. The role also integrates information from varied sources, converts technical drawings into structured data, automates data population, and applies quality controls to ensure accuracy and completeness. The position documents data-management processes, handles project workloads and timelines, develops automation and bulk-upload approaches with IT and Data Governance, and provides troubleshooting and system support. It also maintains knowledge of product attribution and its business impact, archives project data according to policies and regulations, and collaborates with IT and business teams on data governance practices. The role is office-based and sedentary. Employees are expected to participate in workplace safety and health activities, including reporting hazards and unsafe practices, wearing required protective equipment, and supporting safety committee activities. Duties may change or be assigned as business needs require.

Requirements

Bachelor's degree in Information Systems, Business Administration, or a related field, or an equivalent combination of education and experience.
Working experience in product data management, preferably in the consumer products industry.
Advanced proficiency in Excel, including macro development and complex data manipulation.
Experience with database structures, relationships, and data integration.
Working knowledge of PLM systems and product data management and governance principles.
Strong analytical skills and attention to detail and accuracy.
Excellent organizational and time-management capabilities.
Ability to manage multiple priorities in a fast-paced environment.
Strong understanding of data structures, system relationships, and business application integration.
Ability to evaluate complex data sets, identify patterns or inconsistencies, and recognize and optimize system inefficiencies.
Clear and effective communication with cross-functional teams.
Creative problem-solving ability for data-management challenges.
Comfort with changing priorities and evolving business needs.
Ability to work independently and proactively manage workload.
Commitment to staying current with emerging technologies and industry trends.

Nice To Haves

Experience with Oracle PLM systems.
Knowledge of consumer product development processes.
Familiarity with e-commerce data requirements.
Previous experience with data migration projects.
Understanding of product attribution standards in retail environments.

Responsibilities

Initiate new item creation and setup in enterprise systems.
Process master item setup submissions and manage part-number assignment and creation.
Maintain PLM systems by linking technical information to items through bills of materials and relationship linkages.
Manage PIM data for downstream consumption and maintain consistency across connected systems and databases.
Extract and transform product information from personnel, technical documentation, websites, e-commerce platforms, and validation reports.
Collect and standardize product specifications with cross-functional teams.
Convert technical drawings into structured product data within product data hub systems.
Create and modify product bills of materials and maintain PLM relationships.
Develop and execute Excel macros or equivalent tools to automate data population in Oracle PLM environments.
Implement quality-control measures to verify data accuracy and completeness.
Document and maintain standard operating procedures for data-management processes.
Prioritize work to maximize efficiency while adapting to changing business priorities.
Manage assigned projects independently with minimal supervision.
Implement data-automation solutions for routine tasks.
Work with IT and Data Governance to design and execute bulk data-upload approaches for large-scale projects, such as acquisitions.
Estimate task and project timelines and document outcomes for future reference.
Provide direction and troubleshooting for PLM and Product Data Hub systems.
Serve as backup support for management when needed.
Maintain understanding of item attribution and its business impact.
Archive project data according to company policies and industry regulations.
Collaborate with IT and business teams to implement data-governance best practices.
Participate in safety and health program activities, including reporting hazards, unsafe work practices, and incidents; wearing required personal protective equipment; and supporting safety committee activities.