Procurement Technician

Los Angeles Community College District•Los Angeles, CA

10d

About The Position

Performs specialized clerical duties related to the preparation and processing of procurement documents and provides technical support in gathering information and expediting the purchase of materials, services, equipment, and supplies for a college or the District Office.

Requirements

Graduation from high school or its equivalent
One year of full-time, paid clerical experience in procurement.
Knowledge of purchasing terminology
Knowledge of common business practices related to the purchasing cycle
Knowledge of District's purchasing procedures, operations, and policies
Knowledge of clerical practices and procedures
Knowledge of letter, memorandum, and report formats
Knowledge of principles of business English, punctuation, spelling, and grammatical usage
Knowledge of customer service techniques for public contact in person, on the telephone, and in written communication
Knowledge of capabilities of computer systems, software, and hardware common to purchasing including Enterprise Resource Planning (ERP) systems
Knowledge of recordkeeping procedures
Skill in use of computer and standard office equipment
Ability to apply appropriate purchasing policies and procedures to specific transactions
Ability to effectively utilize computer equipment and software in the performance of duties including Enterprise Resource Planning (ERP) systems used to extract purchasing data and process purchase orders
Ability to perform accurate mathematical calculations of moderate difficulty
Ability to critically review source data, detect, and correct errors
Ability to give clear and concise instructions
Ability to organize and maintain accurate and complete records and files
Ability to record data neatly and accurately in standard and electronic files
Ability to read and understand fund information applicable to purchasing
Ability to prepare letters, memos, and reports
Ability to meet schedules and timelines
Ability to work effectively with vendors, sales representatives, distributors, and District staff
Ability to learn specialized software applications

Nice To Haves

May provide work direction to assigned clerical staff and student employees.

Responsibilities

Processes purchase orders and verifies accuracy of requisition coding and availability of funding using a computerized purchasing system.
Generates procurement documents and reports using a computerized purchasing system.
Monitors the status of purchases in progress and initiates follow-up contact with vendors to obtain status information.
Informs District staff of problems regarding the terms of purchasing agreements, the availability of goods, and schedules and deliveries.
Reorders standard items using existing purchasing agreements.
Processes payment documents based on vendor compliance with purchase orders.
Answers inquiries from college and District staff on matters such as purchasing procedures, clarification of information concerning items to be purchased, approval for substitutions and changes, and items delivered.
Provides information to District staff regarding appropriate use of procurement documents and sources of supply.
Obtains product information for departments.
Identifies purchasing patterns and requests contracts to meet recurring purchasing needs.
Contacts vendors, sales representatives, and distributors to obtain information on items, services, prices, discounts, and delivery dates.
Searches catalogs and other publications for information on goods and services.
Compiles comparative information on goods and services to aid departments in making purchasing decisions.
Effectively utilizes standard office software applications in the preparation of office correspondence and reports pertinent to purchasing and related matters.
Assists in the clerical processing of contracts within established District procedures.
Recommends procedural changes related to the clerical support functions of the office.
Maintains equipment and supply contracts file.
May provide work direction to assigned clerical staff and student employees.
Performs related duties as assigned.

Benefits

Medical and dental insurance and vision care plans are provided for employees and their dependents.
$50,000 life insurance policy is provided free of charge for each employee.
New employees receive 12 full-pay days and 88 half-pay days of illness leave.
19 paid holidays per year.
Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District.
Vacation days for management and confidential positions begin at 15, 20, or 24 days.
Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
Employees become members of the Public Employees Retirement System.
Employees are also covered by Social Security.
Employee Assistance Program