Procurement & Supply Specialist 2

State of Washington • Thurston County – Olympia, WA

5d • Hybrid

About The Position

The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies. The Property Management Division (PMD) serves three primary functions for the agency; Facilities Management, Fleet Management, and Supply Management. The Property Management Division is responsible for providing comprehensive facilities management through the capital and operating budget process.

Requirements

• High School Diploma or GED Certificate
• Two years as a Procurement and Supply Specialist 1 (Full time experience as a purchasing professional will substitute on a year for year basis)

Nice To Haves

• Lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job.

Responsibilities

• Procure equipment for the Electronic Services Division (ESD) and the Supply Section Warehouse using the Inventory Purchase Account (IPA).
• Support the Supply Section Mission and goals as the primary purchasing agent of special orders, items not available in the warehouse, including items on and off statewide contract, by following the guidelines outlined by the Department of Enterprise Services (DES), Washington Administrative Code (WAC), Revised Code of Washington (RCW), and WSP policy, procedures, and standards.
• Request quotes or bids as required.
• Generate purchase orders (PO) for IPA account and Electronic Services Division (ESD).
• Follow Department of Enterprise Services purchasing guidelines when processing PO's or Sole Source Contracts including the use of Washington Electronic Business Solutions (WEBS) when going out for bids on items not on contract.
• Order items on credit card when needed for all sections of the WSP and process orders on-line.
• Conduct research for new sources of supply.
• Maintain accounts and reconciliations of physical inventories using manual or automated systems (currently Azzier).
• Arrange for, conduct and/or direct tests and product sampling to ensure compliance with specifications.
• Communicate and solve problems with customers and vendors on any orders/issue including receipt of incorrect items and discrepancies in the billing process or cycle.
• Implement the agency's procedures relative to supply functions; collect and evaluate supply and equipment usage data; project agency supply needs; determine optimum stock levels, maximum authorizations, standard unit pack, and re-order points.
• Perform data entry of billing information and file documents using a centralized system.
• Negotiate services, base agreements and contracts as directed.

Benefits

• Flexible schedules
• Telework options
• Continuous growth and development opportunities
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED