Procurement Supervisor

Lane Transit District•Eugene, OR

1d•Onsite

About The Position

The Procurement Supervisor is responsible for supervising the procurement staff and coordinating daily procurement operations. This position oversees workflow, conducts and administers complex, high-risk, and high-value procurements, provides guidance, quality assurance, and supports the acquisition of construction services, professional services, and other services. Working under the direction of the Director of Procurement, the Procurement Supervisor ensures procurement activities are completed efficiently and in compliance with policies and applicable state and federal requirements.

Requirements

Minimum four (4) years of progressively responsible experience in procurement, purchasing, contract administration, supply chain management, or a related field.
Associate degree in Business Administration, Public Administration, Supply Chain Management, Accounting, Finance, or a related field.
Knowledge of Procurement, purchasing, contract administration, and vendor management principles and practices.
Knowledge of Applicable laws, regulations, policies, and procedures governing procurement and contracting activities.
Knowledge of Principles of contract negotiation, compliance monitoring, and organizational risk management.
Knowledge of Principles and practices of employee supervision, performance management, coaching, and professional development.
Knowledge of Records management, documentation standards, quality assurance practices, and audit preparation requirements.
Knowledge of Modern office practices, business software applications, and procurement-related systems.
Skills in Coordinating, guiding, and supporting the work of others.
Skills in Providing coaching, feedback, and performance support to employees.
Skills in Coordinating multiple procurement activities, projects, priorities, and deadlines.
Skills in Reviewing procurement and contract documentation for accuracy, completeness, compliance, and risk.
Skills in Interpreting and applying policies, procedures, regulations, and contractual requirements.
Skills in Analyzing information, identifying issues, and developing practical solutions and recommendations.
Skills in Conducting negotiations and facilitating discussions with vendors, consultants, contractors, and internal stakeholders.
Skills in Preparing reports, recommendations, procurement documentation, and business correspondence.
Skills in Building collaborative working relationships while maintaining procurement integrity, objectivity, and independence.
Skills in Exercising sound judgment, professionalism, discretion, and attention to detail.
Skills in Communicating effectively both orally and in writing with technical and non-technical audiences.

Nice To Haves

Experience working in a public sector, governmental, federally funded, or similarly regulated environment.
Experience with Federal Transit Administration (FTA) procurement requirements, Third-Party Contracting Requirements, or related federally funded procurement programs.
Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Accounting, Finance, or a related field.
Professional procurement certification such as CPPB, CPPO, CPSM, NIGP-CPP, or a comparable credential.
Completion of National Transit Institute (NTI) Procurement Series courses.

Responsibilities

Provide direct supervision, coaching, training, and performance management, for Procurement staff.
Coordinate daily procurement operations, assign work, establish priorities, and monitor workflow to ensure timely and accurate completion of department activities.
Manage procurement activities from planning through contract award for construction, professional services, goods, and other services, including complex, high-risk, and high-value acquisitions.
Provide guidance to staff regarding procurement processes, contracting requirements, and best practices.
Review procurement requests, scopes of work, solicitation documents, recommendations, and contract actions to ensure compliance, consistency, competition, and organizational risk mitigation.
Lead or support solicitation development, vendor negotiations, contract administration activities, change order reviews, and procurement-related issue resolution.
Ensure procurement activities meet quality assurance standards and documentation requirements, and maintain complete, audit-ready procurement files and records through direct work and review of teamwork.
Support Disadvantaged Business Enterprise (DBE) compliance activities and assist with applicable federal reporting and documentation requirements.
Identify procurement risks, compliance concerns, and process improvement opportunities and recommend corrective actions to the Director of Procurement.
Build and maintain productive working relationships with District employees, vendors, contractors, consultants, funding agencies, and external stakeholders while ensuring fair, ethical, and compliant procurement practices.
Monitor regulatory and industry developments affecting public procurement and recommend improvements to procurement procedures, standards, and practices.
Participate in cross-functional teams, organizational initiatives, audits, and special projects.
Assist in the development and implementation of procurement procedures, training materials, and process improvements.
Provides direct supervision and leadership to Procurement staff, including onboarding, work assignment, performance management, coaching, and corrective action activities in coordination with Human Resources and the Director of Procurement.
Ensuring procurement activities comply with District procurement authorities, contract requirements, funding source requirements, and procurement policies.