Procurement Specialist

Native American Development Corporation•Billings, MT

98d•$50,000 - $60,000•Remote

About The Position

The APEX Accelerator Procurement Specialist is located in Billings, MT and serves as a resource for Native/tribally owned businesses to obtain procurement technical assistance throughout the state. The three goals of the APEX Accelerator program are to recruit new, eligible clients to program; provide direct technical assistance to existing clients and participate and/or conduct training/group sessions all of which must be in the area of government (federal, state, local and tribal) contracting. The incumbent shall work with minimum supervision, and will be responsible and accountable for the achievement of goals and meeting program requirements. Performance herein shall be in accordance with the Department of Defense OSBP Cooperative Agreement award based on the PTAP General Terms and Conditions in effect for each Fiscal Year and as amended and/or extended under the terms of any options to renew.

Requirements

Excellent computer skills in Microsoft Office products and Adobe.
Excellent oral and written communication skills.
Interpersonal skills using tact, patience, and diplomacy.
Critical thinker and problem solver.
Time management and strong organizational skills.
Public Speaking.
Any combination equivalent to a bachelor’s degree in business administration or related field or a minimum of three years of experience in one or a combination of related fields such as contracting/purchasing, project management, business development, etc. that shows an ability to learn the specific work of the position.
Hold a valid driver’s license.
Use of motor vehicle, airline, and/or other public transportation to conduct business.
Travel is an absolute mandatory requirement.
Engage clients within a one-one and/or classroom setting as it relates to this position.
Work independently and on own initiative within guidelines set by NADC APEX Accelerator policy and supervisory controls.
Work in a timely and cost-effective manner while meeting deadlines.
Communicate effectively both orally and in writing within and outside the organization and at many different levels of government and community organizations.
Respond appropriately to pressures, deadlines, and frequent changes in priorities and schedules.
Participate in team strategies and management concepts.
Travel throughout the assigned geographic coverage area and beyond by plane, motor vehicle, or other modes of transportation.

Nice To Haves

Knowledge of federal, state, local and tribal procurement regulations, policies and procedures preferred.
Knowledge of federal, state, local and tribal government purchasing and contracting agencies/departments and personnel preferred.
Prior experience working with the Native American community is preferred but not mandatory.

Responsibilities

Provide clients with counseling and information regarding marketing of their products and services to DoD, other Federal agencies, and State and local governments.
Provide one-on-one counseling.
Assist clients in understanding of Federal, State and local government requirements applicable to contracting for services, manufacturing, construction or other markets.
Identify marketing opportunities for clients consistent with the client’s products and services.
Advise and assist clients in the preparation and proper submission of applications, certifications, registrations, etc. to prepare them for doing business with Federal, State and local government entities.
Advise and assist clients with the preparation and submission of bids and proposals.
Advise and assist clients concerning post-award functions.
Advise and assist clients in pursuing and securing subcontracting opportunities from Federal, State, local and tribal government prime contractors and subcontractors at any tier.
Provide advice and assistance on Federal, State, local and tribal government contracting laws, policies and procedures.
Provide advice and assistance on requirements and procedures used by DoD and other Federal agencies, including registration in systems such as the System for Award Management.
Provide advice and assistance on the DoD Mentor-Protégé Program (MPP) and similar Government programs.
Provide advice and assistance on Accounting system requirements and contract payments.
Provide advice and assistance on Wide Area Work Flow (WAWF).
Provide advice and assistance on Subcontracting.
Provide advice and assistance on OSBP Internet Bid Board System (DIBBS).
Provide advice and assistance on Small Business (SB) Innovative Research (SBIR) / SB Technology Transfer (STTR).
Provide advice and assistance on DoD Cyber Security clause compliance.
Provide advice and assistance on obtaining federal contract data from databases such as FPDS-NG or USASpending.
Provide advice and assistance on finding federal procurement opportunities using tools such as FedBizOpps.
Provide advice and assistance on Business size and type (socioeconomic) certifications.
Monitor the success of each client on a regular basis and ensures clients submit required surveys and reports of contracts/subcontracts they have received within a timely basis.
Update client information on a regular basis.
Assist clients in obtaining information on required specifications, plans, drawings, MIL Specs, etc.
Disseminate information regarding types of assistance offered to clients, requirements to become a client, and information about events, including workshops, seminars or other training planned to participate in or offer.
Participate as exhibitor, speaker and networking events of appropriate procurement conferences and/or training for small businesses.
Maintain social media pages (Facebook, LinkedIn, Twitter, etc.) to advertise events, partners, success stories, etc. focused on procurement topics/articles/training, etc.
Utilize radio, newspaper, online subscriptions with a focus on advertising for the program and services.
Establish/maintain relationships with federal, state, local and tribal agencies and large prime contractor small business offices.
Follow guidelines and regulations set forth in the Standards Operating Procedures when representing NADC APEX Accelerator.
Maintain a detailed record of all counseling activity and document all counseling sessions in the Client Management System (CMS) in a timely manner, while uploading required documentation in accordance with policies and regulations.
Set up and maintain Resource Library for internal and client use.
Keep up to date on changes to procurement and contracting legislation, procedures and regulations including the FAR, DFARS, and other agency supplements.
Follow and track required NADC APEX Accelerator training plan for continued personal development in the procurement field as required by OSBP.
Prepare reports at the request of the Program Manager in connection with OSBP reporting requirements.
File travel authorizations and vouchers for expense reimbursements in accordance with the NADC travel policy and Federal Travel Regulations.
Follow the NADC Personnel Policies and Procedures and the standards of ethical conduct, and other internal manuals and/or procedures for both official and personal conduct of business.
Participate in weekly staff meetings and quarterly strategic planning sessions.
Other duties as assigned.