Procurement Specialist: Western Regional Office #01783

DHRM • Roanoke, VA

7d • Onsite

About The Position

To provide accurate, timely, purchasing functions following Virginia Public Procurement Act (VPPA), Division of Purchases and Supply (DPS)/ Department of General Services (DGS), departmental and institutional policies for all purchases. Prepares various procurement documents to include specifications, invitation for bids and requests for proposals. Trains staff on the eVA system, purchasing requirements, and policies as needed to provide accurate and timely purchasing functions following VPPA, DPS/DGS, departmental and institutional policies for all purchases. Responsible for keeping the Procurement Specialist Sr. and Regional Business Manager aware of potential problems and responsible for resolving problems in a timely manner. Coordinates evaluations of vendor performance. Ensures duties are performed as needed and policies are followed.

Requirements

• Working knowledge of state and agency policies and procedures for procurement.
• Ability to evaluate bids, requests for proposals, and purchase orders for goods, services, and equipment.
• Ability to complete the Virginia Ethics Council Conflict of Interest (COI) filing within two (2) business days of hire and annually thereafter, in accordance with the Code of Virginia § 2.2-3100.
• Ability to complete COI training within two (2) months of hire and every other year thereafter, as required by Code of Virginia § 2.2-3132.
• Working knowledge of computers and be proficient in computer and typing skills.
• Ability to maintain automated and manual filing system.
• Demonstrate the ability to communicate effectively with vendors and agency personnel, to follow oral and written instructions, to resolve complaints, and to maintain proper working relationships.

Nice To Haves

• Virginia Contracting Associate (VCA) or higher - Virginia Contracting Officer (VCO) or other related certification preferred.
• If individual does not have the VCA certification, the individual will be required to obtain the VCA or VCA within one (1) year of being hired as a condition of employment.

Responsibilities

• Provide accurate, timely, purchasing functions following Virginia Public Procurement Act (VPPA), Division of Purchases and Supply (DPS)/ Department of General Services (DGS), departmental and institutional policies for all purchases.
• Prepare various procurement documents to include specifications, invitation for bids and requests for proposals.
• Train staff on the eVA system, purchasing requirements, and policies as needed.
• Keep the Procurement Specialist Sr. and Regional Business Manager aware of potential problems and resolve problems in a timely manner.
• Coordinate evaluations of vendor performance.
• Ensure duties are performed as needed and policies are followed.

Benefits

• Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
• Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
• Reasonable accommodations are available upon request.
• VADOC values our Veterans and encourages all to apply and receive preference in the hiring process.
• AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed