Procurement Specialist

Facility Services Management•Clarksville, TN

3d•Hybrid

About The Position

The Procurement Specialist is responsible for sourcing, negotiating, and purchasing goods and services required by the organization. This role ensures cost-effective procurement while maintaining quality standards, timely delivery, and compliance with company policies and contractual requirements. The Procurement Specialist is responsible for managing the organization's purchasing card program, ensuring compliance with company policies, financial controls, and applicable regulations. This role oversees card issuance, account maintenance, transaction monitoring, reconciliation, reporting, training, and auditing while serving as the primary point of contact for cardholders, approvers, and financial institutions. This role is responsible for administering and maintaining accurate reporting related to union employees, collective bargaining agreements (CBAs), payroll deductions, dues, seniority, benefits, and regulatory compliance.

Requirements

7+ years of experience in procurement, purchasing, or supply chain management.
Knowledge of procurement processes and contract management.
Proficiency in Microsoft Office and ERP/procurement systems (e.g., Sage, SAP, Oracle).
1-2 years Construction experience is a must.
Experience working in a unionized environment is a must.
Strong negotiation and communication skills.
Excellent analytical and problem-solving abilities.
Attention to detail and strong organizational skills.
Ability to manage multiple priorities and meet deadlines.
Knowledge of inventory management and purchasing best practices.
Strong interpersonal skills and ability to build supplier relationships.
High level of integrity and professionalism.

Responsibilities

Identify, evaluate, and select suppliers based on quality, cost, reliability, and service.
Prepare and process purchase orders, contracts, and procurement documentation.
Negotiate pricing, terms, and conditions with vendors to achieve cost savings.
Monitor inventory levels where applicable and coordinate purchasing activities to prevent shortages or overstocking.
Track purchase orders and ensure timely delivery of goods and services.
Maintain accurate procurement records, supplier databases, and contract files.
Evaluate supplier performance and resolve delivery, quality, or invoice discrepancies.
Ensure compliance with company procurement policies, legal regulations, and ethical standards.
Collaborate with finance, operations, and other departments to understand purchasing needs and budgets.
Administer the organization's purchasing card (P-Card) program and maintain cardholder accounts.
Investigate and resolve disputed transactions, billing issues, and cardholder inquiries.
Reconcile purchasing card transactions and ensure timely submission of supporting documentation.
Ability to interpret collective bargaining agreements and labor policies for reporting purposes.
Union reporting and misc. deliverables.