Procurement Specialist

Arizona Department of Administration • Phoenix, AZ

2d • Onsite

About The Position

This position exists to coordinate and assist the Department in soliciting for its procurement and operational needs through existing state and agency specific contracts. This position assists training agency personnel on the use of existing contracts and the purchasing procedures specific to the computer based system used by the Department.

Requirements

• Knowledge of Federal and State procurement laws and statutes.
• Knowledge of Federal and State funding rules and regulations.
• Knowledge of Contract language, contract management; contract negotiation.
• Knowledge of Agency program/project policies and procedures.
• Knowledge of Principles, theories and processes of governmental contracting.
• Knowledge of Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods.
• Knowledge of Accounting practices and the analysis and reporting of financial data.
• Knowledge of Techniques used to negotiate or gain agreement with others.
• Knowledge of Methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics and business mathematics.
• Knowledge of Methods of computer operation including software applications used to process, store and tabulate information or data.
• Knowledge of Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
• Skilled in Communicate verbally and in writing.
• Skilled in Evaluate and analyze programmatic and fiscal data.
• Skilled in Maintain complex record keeping systems.
• Skilled in Learn, interpret and apply Federal and State laws governing assigned program areas.
• Skilled in Design research instruments and forms.
• Skilled in Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups.
• Skilled in Conflict resolution.
• Skilled in Prepare and analyze technical specifications and bids.
• Ability to Function independently and work as part of a team.
• Ability to Manage several, shifting priorities simultaneously.
• Ability to Exercise judgment and assess whether it is within the position's level of authority.
• Ability to Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Nice To Haves

• Bachelor's Degree in Business or related field and 2 year of procurement experience.
• Preference will be given to candidates with governmental experience.

Responsibilities

• Writes, solicits, evaluates and recommends awards of solicitations for the Department's needs; coordinates needs with end users; develops technical, complex specifications; creates solicitation documents; distributes, advertises, and responds to questions related to the solicitation; conducts informational meetings as necessary; conducts public solicitation openings; Conducts evaluation committee meetings; Evaluates offers, including clarifications, presentations and Best and Final Offers; recommends for award contracts, including securing required documentation.
• Provides purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services. Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority.
• Administers contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post award meetings; conflict resolution; file Reviews.
• Provides training and assistance to end users regarding purchasing procedures, documents and contracts.
• Acts as the main information source for end users: Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned. Perform all annual required trainings.
• Updates and monitors databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors and vendors. Investigate and resolve problems of contract performance to ensure contract compliance. Notifies vendors of errors/noncompliance. Writes vendor performance deficiency reports. Create and manage amendments to current contracts/agreements.
• Other duties as assigned as related to the position.

Benefits

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level