Procurement Specialist

Nexus IT Inc•Salt Lake City, UT

3d•$65,000 - $85,000

About The Position

Founded in 1998, Nexus IT has evolved into one of the leading providers of Managed IT, Cybersecurity, and Cloud Services. Our company’s purpose-driven culture is built on a foundation of innovation, excellence, and human connection. We’re not your typical IT provider — we care deeply about people, relationships, and the success of our clients. Our commitment to integrity and service has earned us a reputation as trusted technology partners for forward-thinking organizations. As Nexus IT enters an exciting growth phase fueled by a $60 million capital commitment from Metropolitan Partners Group, we’re expanding our reach into new territories. The Procurement Specialist will play a pivotal role in supporting our growth. The purpose of the Procurement Specialist role is to establish and operate a disciplined, scalable procurement function. This role creates structure, reduces waste, and eliminates friction across the organization by professionalizing how Nexus purchases, negotiates, renews, and manages all hardware and software assets. You create value by reducing cost, improving accuracy, and eliminating chaos from the purchasing and renewal process. Clean procurement directly enhances client satisfaction through predictable delivery, lowers operational friction for frontline teams, and protects margins through better vendor negotiation and standardized buying practices. Internally, you provide leadership with clear visibility into spend, renewal cycles, and cost-saving opportunities that strengthen both profitability and service quality.

Requirements

5–7 years of procurement experience, preferably within an MSP, IT services, or technology-focused organization.
Strong understanding of MSP operations, IT infrastructure components, and licensing models (e.g., Microsoft, AWS, networking gear, endpoint hardware, RMM tools).
Proven negotiation skills with software vendors, distributors, and service providers.
Experience managing contracts, renewals, and vendor evaluations.
Proficiency with procurement systems, ERP tools, and asset management platforms.
Strong analytical skills with the ability to evaluate pricing structures and identify cost-saving opportunities.
Excellent communication, organization, and cross-functional collaboration skills.

Nice To Haves

Experience with multi-vendor environments typical of MSPs (Dell, HP, Cisco, Microsoft, Google, VMware, etc.).
Familiarity with licensing programs (MSP/Microsoft CSP, volume licensing, SaaS subscription management).
Experience supporting procurement for multi-client or multi-tenant environments.
Relevant certifications (e.g., CPSM, CSCP, ITIL Foundation).

Responsibilities

Build and implement standardized procurement workflows.
Own procurement documentation, approval workflows, and budget alignment.
Implement controls around quoting, ordering, and delivery tracking.
Complete monthly reporting on completed and in-progress projects.
Manage all client hardware sourcing, quoting, ordering, and delivery logistics.
Maintain vendor relationships for preferred hardware lines (servers, endpoints, networking equipment, etc.).
Ensure hardware recommendations align with standards and supportability.
Track all client and internal software licensing, maintenance, and subscription renewals.
Ensure timely renewals and opportunities for optimization.
Collaborate with Customer Success Managers and Territory Sales Managers to forecast upcoming renewals and communicate proactively.
Negotiate pricing and terms with distributors, vendors, and service providers.
Evaluate vendors based on cost, quality, delivery performance, and contract value.
Maintain up-to-date vendor documentation, contacts, and escalation paths.
Partner with internal teams to deliver timely procurement support.
Standardize internal procurement to support onboarding, asset lifecycle, and security/compliance requirements.
Ensure labor deliverables occur within budget and project scope.
Partner with Finance to align purchasing decisions with budget and forecast.
Track procurement lifecycle: quoting ? purchasing ? delivery ? documentation ? asset tracking.
Maintain accurate records for warranty, lifecycle, and depreciation schedules.
Support audits for procurement, security, compliance, and vendor management.