Procurement Specialist

Boldyn Networks•Irvine, CA

46d•$60,000 - $75,000•Onsite

About The Position

Driving efficiency, compliance, and collaboration. Procurement Specialist About the role Are you a proponent of keeping our vendor data clean? You will play a critical role in managing the sourcing and purchasing of goods and services to support our business operations on a national level. We're on the lookout for an Procurement Specialist who will be responsible for ensuring cost-effective procurement strategies, maintaining supplier relationships, and driving compliance with company policies and industry standards. You will collaborate closely with internal stakeholders to understand requirements, negotiate contracts, and optimize supply chain efficiency. Based in our Irvine office you’ll be mitigating legal risks and protecting the company's interests. What you’ll be doing As part of the procurement team, you’ll manage end-to-end procurement processes to ensure timely, compliant, and cost-effective acquisition or goods and services. At all levels, colleagues will rely on your attention to detail to enhance processes and efficiencies in day-to-day operations. It’s a role with a lot of variety, and day-to-day, you’ll mainly be involved with: Actively participating in all procure to pay activities , including requisition review, purchase order creation, invoice resolution, and vendor onboarding coordination and management. Preparing, entering and processing purchase orders for materials, equipment, and services in accordance with established policies and project requirements. Partnering with internal stakeholders – including Project Management, Accounting, and Legal – to ensure accurate scopes of work, complaint purchasing activities, and timely PO execution. Monitoring and maintaining vendor compliance, including certificates of insurance, safety requirements, and vendor portals updates. Preparing administrative, contract, and supporting documentation. Participating in regularly scheduled calls with vendors, Accounting, and Project teams to ensure alignment on material needs, delivery timing, budget considerations, and outstanding issues. Investigating and resolving problems associated with processing of invoices and purchase orders, including discrepancies, delays, and vendor inquiries. Receiving, researching, and resolving a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons. Filling, maintaining, and distributing documents, records, and reports. Assisting with key stakeholders and department reviews to understand project needs and support end-to-end procurement processes What you’ll bring Think you could make a difference here? We’re looking for someone who genuinely cares about the welfare of our team. You’ll want to make an impact from day one. With big ideas about how to improve our culture and the knowledge to get people on board. You will also have some of the following:

Requirements

Bachelor’s Degree required from accredited university, with a minimum two (2) years of procurement, purchasing, construction administration, or contracts administration experience.
ERP and database software experience (Workday, NetSuite, Oracle, etc.).
Excellent written and verbal communication skills.
Open to change and willing to learn new skills.
Ability to follow up on pending issues.
Ability to adapt to a fast-paced working environment.
Intermediate Microsoft Office skills including Excel, PowerPoint, Word, and Adobe Acrobat.
Demonstrated ability to manage multiple projects and priorities.
Excellent organization skills with strong attention to detail.

Responsibilities

Actively participating in all procure to pay activities , including requisition review, purchase order creation, invoice resolution, and vendor onboarding coordination and management.
Preparing, entering and processing purchase orders for materials, equipment, and services in accordance with established policies and project requirements.
Partnering with internal stakeholders – including Project Management, Accounting, and Legal – to ensure accurate scopes of work, complaint purchasing activities, and timely PO execution.
Monitoring and maintaining vendor compliance, including certificates of insurance, safety requirements, and vendor portals updates.
Preparing administrative, contract, and supporting documentation.
Participating in regularly scheduled calls with vendors, Accounting, and Project teams to ensure alignment on material needs, delivery timing, budget considerations, and outstanding issues.
Investigating and resolving problems associated with processing of invoices and purchase orders, including discrepancies, delays, and vendor inquiries.
Receiving, researching, and resolving a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.
Filling, maintaining, and distributing documents, records, and reports.
Assisting with key stakeholders and department reviews to understand project needs and support end-to-end procurement processes