Procurement Specialist

On Lok • San Francisco, CA

11d • $34 - $45 • Onsite

About The Position

On Lok is a not-for-profit organization founded in the early 1970s by a group of citizens concerned about the plight of elders and the lack of long term options in the community. On Lok serves as the administrative arm of a group of five affiliated non-profit organizations. Its functions include research and development, human resources, fundraising and management information systems. We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare. Join our team of leaders to begin a rewarding career! POSITION SUMMARY: The Procurement Specialist will ensure smooth daily operations of On Lok's Purchasing department. The Procurement Specialist will conduct the full procurement lifecycle from initiation until closing while exercising excellent communication and documentation skills throughout the process.

Requirements

• Associate's Degree in a related field. Additional years of related experience or certification may offset the degree requirement.
• 3 years Purchasing Support Experience
• Computer proficiency
• Excellent time management skills, ability to work independently and multi-task
• Strong communication, people and organizational skills.
• Demonstrates good judgement, resourcefulness, flexibility and problem solving.
• Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse populations.

Responsibilities

• Prepares purchase requisitions when assigned.
• Assists in RFQ and the preparation of purchase orders for special requests.
• Issues purchase orders to suppliers.
• Initiates order return process with the suppliers and provides return documents to the requesters.
• Assists with sourcing and vendor management to obtain favorable pricing terms and optimize savings.
• Assists in conducting market research to identify alternative sources of supply, obtaining competitive pricing and specifications.
• Communicates and tracks status of purchase orders, including ETA and shipment tracking numbers to requesters.
• Maintains accurate GL coding for procurement transactions.
• Provides order status for weekly open PO report.
• Resolves issues with changes, returns, replacements and credit arrangements.
• Works with Accounts Payable to resolve invoice discrepancies with the suppliers.
• Back-up support for Gee Center receiving when Purchasing Assistant is out of the office.
• Assists with training of all new users of procurement system.
• Other duties as assigned.

Benefits

• Medical, Dental, and Vision coverage
• Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
• Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
• Pet Insurance and additional discounts
• Holidays (10 per year), vacation time, sick leave, and long-term disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree