Procurement Specialist
About The Position
Jaxon is looking for a Procurement Specialist to join their team. Jaxon is a leading full-service provider of High-altitude Electromagnetic Pulse (HEMP) services worldwide. The procurement department supports production capabilities, creates efficiency, and adheres to customer contractual requirements. This role is responsible for accurately and timely processing purchase requisitions and purchase orders to meet quality standards and project timelines. The role involves regular interaction with internal departments and external suppliers, requiring effective communication and attention to detail to ensure quality goods and services are acquired from appropriate suppliers.
Requirements
- Strong skills in Microsoft Outlook and Windows programs (Excel, Word, PowerPoint)
- Strong communication skills and the ability to work effectively with team members and customers.
- Reliable attendance and the ability to manage time and priorities.
- Ability to pass background checks, certifications, or compliance requirements.
- Ability to communicate effectively and confidently, both verbally and in writing, across multiple departments within Jaxon
- Ability to communicate effectively with Jaxon’s vendors, including in-person meetings with vendor representatives.
- Experience in research in order to locate and identify potential suppliers to support Jaxon’s operations
- Ability to resolve conflicts with Jaxon vendors and internal stakeholders
- Ability to learn key aspects of the Federal Acquisition Regulations processes and procedures
- Able to work in a fast-paced environment, while juggling multiple priorities
- Detail-oriented and can easily coordinate work while maintaining compliance with multiple contract requirements
- Ability to work effectively in cross-functional teams, while also able to work independently
- Ability to identify and propose solutions to inefficiencies in the procurement process
- Associate’s degree or equivalent experience in a related field.
Responsibilities
- Execute procurement & vendor management duties for multiple projects across multiple departments
- Verify product requirements and coordinate material purchases for projects across multiple departments
- Review purchase requisitions for clarity, compliance, detail, and completeness. Follow up with internal stakeholders to rectify discrepancies prior to placing orders with suppliers.
- Maintain supplier files and purchase order records in accordance with Jaxon’s established policies, procedures, and guidelines
- Manage the supplier approval process for select vendors
- Prepare purchase orders, distribute purchase orders to suppliers, manage overdue shipments and open purchase orders
- Ensure all supplier on-boarding documentation is accurately prepared prior to engagement with new suppliers
- Provide timely updates to all internal stakeholders regarding purchasing activity (orders, back orders, returns, etc.)
- Ensure communication of and compliance with all contractual requirements including purchasing, storage, and transportation requirements
- Resolve purchasing, delivery, receiving, and accounts payable invoice discrepancies; coordinate vendor returns
- Maintain vendor list for both contact, demographic, and payment term details
- Proficiently operate Oracles’ NetSuite software to support entire procurement process
Benefits
- Life insurance at 2.5 times annual base salary provided
- Excellent medical, dental and vision insurance
- Short- and long-term disability insurance provided
- PTO and paid holidays
- 401(k) match (up to 4% of salary)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
