Procurement Specialist, IT Hardware

Jane Street•New York, NY

13h•$100,000 - $150,000

About The Position

We are looking for a Procurement Specialist to help source IT hardware across our offices, data centers, and colocations in the Americas. This will include servers, networking, storage, and desktop-related equipment. In addition to sourcing the equipment, you’ll be intricately involved in raising purchase orders and coordinating logistics. As you manage the process of buying hardware for Jane Street, you’ll collaborate with external vendors and colleagues from our Data Center, Networking, IT, and Procurement teams. Clear communication will be needed as you deliver information and manage expectations for each request. When a purchase request is made, you’ll enter it into our procurement system, obtain requests for quotes (RFQs), negotiate with vendors, and provide stakeholders with a summary of buying options (i.e., price, availability, lead time, etc.). When it’s time to buy, you’ll place the order and track the shipment to make sure it’s delivered on time. You’ll also review invoices for accuracy and request corrections if needed. Your ability to take initiative, follow up, and close the loop on all purchases and discrepancies will be critical to your success in this role.

Requirements

Bachelor's degree in supply chain, IT, engineering, or related technical field
3+ years of relevant professional experience
Strong background in Excel
Knowledge of RFQ and ordering processes
Experience negotiating with suppliers
Highly detail-oriented and organized
Excellent communicator; describes detailed problems with brevity and accuracy
Self-starter who can manage several deadlines in a fast-paced environment
Team player who enjoys collaborating with others

Responsibilities

Source IT hardware including servers, networking, storage, and desktop-related equipment.
Raise purchase orders.
Coordinate logistics for hardware.
Collaborate with external vendors and internal teams (Data Center, Networking, IT, Procurement).
Enter purchase requests into the procurement system.
Obtain requests for quotes (RFQs).
Negotiate with vendors.
Provide stakeholders with a summary of buying options (price, availability, lead time, etc.).
Place orders for hardware.
Track shipments to ensure on-time delivery.
Review invoices for accuracy and request corrections if needed.
Take initiative, follow up, and close the loop on all purchases and discrepancies.