Procurement Specialist II

Western States Careers•Meridian, ID

3d•Onsite

About The Position

The Procurement Specialist II sources and negotiates with suppliers to provide products and services needed to operate the business. This role collaborates with the Procure to Pay Departments in managing the 3-way match process and utilizes an ERP system to achieve Western States Procurement performance objectives. The position is responsible for providing technical supervision and training company-wide for vendors and managing company credit card expenses.

Requirements

Proof of high school diploma or General Education Degree (GED).
Three years’ minimum experience working in an ERP system required.
Must be able to communicate (speak, read, comprehend, write in English).

Nice To Haves

One year contract review and analysis experience preferred.
Three years’ minimum experience in a “Procure to Pay” or similar requisitioning/purchasing processes preferred.

Responsibilities

Utilizes ERP to track purchases and applicable data associated to purchases.
Leverages data and existing systems to build reporting to help proactively monitor these expenses.
Involved with procurement related activity and planning, evaluation of proposals, and negotiation of contract terms and conditions.
Reviews and submits purchase requisitions, quotes, purchase order confirmations and delivery dates.
Manages the purchasing of corporate expenses and sources new products and services.
Manages e-commerce accounts to negotiate pricing, evaluate payment terms, and perform quality control audits.
Assists in vendor onboarding process and maintains existing vendor profiles.
Operates as an elevated point of contact for internal and external vendor activity.
Builds vendor partnerships.
Responsible for supplier communication to resolve transactional issues.
Communicates and presents findings and recommendations regarding vendor issues/evaluations to Procure to Pay Manager.
Manages Western States vendor evaluation criteria process.
Negotiates new contracts, terminates existing vendors that do not meet minimum requirements, as it relates to insurance, performance, or pricing.
Manages the digital storage of vendor W-9’s, service vendors’ Certificate of Liability insurance documents, and vendor applications.
Identifies and recommends process improvement methods concerning procurement; ensuring that purchases made for internal clients are fair and reasonable.
Maintains procure to pay SharePoint site with applicable forms.
Works with Accounting Department to process any new Capital Expense Purchase Requisition and determine “In Service” dates.
Reconciles and accounts purchasing P-card receipts to appropriate financial dimensions.
Creates and maintains process documentation for procurement related tasks.
Adheres to all customer care standards.
Actively cares and advocates safety at Western States.
Adheres to all applicable safety policies, procedures, and standards.
Serves as a team member in support of Western States’ strategic programs, projects, and initiatives.
Performs other duties as assigned.