Procurement Specialist II

Western States Equipment•Meridian, ID

5d•Onsite

About The Position

The Procurement Specialist II sources and negotiates with suppliers to provide products and services needed to operate the business. This role collaborates with the Procure to Pay Departments in managing the 3-way match process and utilizes an ERP system to achieve Western States Procurement performance objectives. The position is responsible for providing technical supervision and training company-wide for vendors, and company credit card expense management.

Requirements

Proof of high school diploma or General Education Degree (GED).
Three years’ minimum experience working in an ERP system required.
Must be able to communicate (speak, read, comprehend, write in English).
Knowledge and use of Microsoft computer products specifically Teams, Word, Excel, and other comparable products.
Must be self-starter with a strong sense of urgency to meet the challenges of a fast-paced business environment.
Demonstrated ability to research and analyze large amounts of data with high attention to detail.
Proven strong analytical, problem solving and decision-making skills.
Ability to change, adapt and innovate with the changing business environment.
Ability to negotiate pricing and contract terms.
Thorough knowledge of and demonstrated ability to apply math computation skills.
Ability to develop and maintain effective working relationships with others.
Consistent attendance.

Nice To Haves

One year contract review and analysis experience preferred.
Three years’ minimum experience in a “Procure to Pay” or similar requisitioning/purchasing processes preferred.

Responsibilities

Actively cares, promotes, manages, and advocates safety at Western States, ensuring a safe work environment for employees, vendors, and clients.
Maintains clean and clutter-free personal work areas.
Adheres to required personal protective equipment (PPE) as identified in the safety policy.
Utilizes ERP to track purchases and applicable data, building reports to monitor expenses.
Involved with procurement related activity and planning, evaluation of proposals, and negotiation of contract terms and conditions.
Reviews and submits purchase requisitions, quotes, purchase order confirmations, and delivery dates.
Manages the purchasing of corporate expenses and sources new products and services.
Manages e-commerce accounts to negotiate pricing, evaluate payment terms, and perform quality control audits.
Assists in vendor onboarding process and maintains existing vendor profiles, acting as an elevated point of contact for vendor activity and building vendor partnerships.
Responsible for supplier communication to resolve transactional issues.
Communicates and presents findings and recommendations regarding vendor issues/evaluations to the Procure to Pay Manager.
Manages Western States vendor evaluation criteria process, negotiating new contracts and terminating existing vendors that do not meet minimum requirements.
Manages the digital storage of vendor W-9’s, service vendors’ Certificate of Liability insurance documents, and vendor applications.
Identifies and recommends process improvement methods concerning procurement, ensuring fair and reasonable purchases for internal clients.
Advocates for an environment focused on continuous improvement and maintains the procure to pay SharePoint site.
Works independently to interpret policies and regulations, collect and evaluate information, identify potential issues, and provide alternative solutions.
Works with the Accounting Department to process new Capital Expense Purchase Requisitions and determine "In Service" dates.
Reconciles and accounts for purchasing P-card receipts to appropriate financial dimensions.
Creates and maintains process documentation for procurement related tasks.
Adheres to all customer care standards.
Serves as a team member in support of Western States’ strategic programs, projects, and initiatives, promoting corporate vision, mission, and values.
Performs other duties as assigned.