Procurement Specialist II - 61166875
About The Position
The Procurement Specialist II supports the South Carolina Department of Education by managing the acquisition of goods, services, and technology needed to advance outcomes for the state’s students, schools, and districts. Working within the South Carolina Consolidated Procurement Code and related state regulations, the position helps ensure public funds are spent responsibly, transparently, and in compliance with applicable laws. The role is located in the Office of Procurement and performs procurement work as assigned by the Purchasing Director. The position also supports the Agency’s P-Card programs, purchasing processes, requisition and purchase-order tracking, document management, and contract management. It provides assistance and training to Agency staff and prepares reports and analyses as requested by management.
Requirements
- High school diploma and work experience directly related to the area of employment; a bachelor’s degree may substitute for the required work experience.
Nice To Haves
- A high school diploma and a minimum of two years of experience in procurement or supply; a bachelor’s degree may substitute for the required work experience.
Responsibilities
- Procure a variety of goods and services as assigned by the Purchasing Director.
- Assist the P-Card Administrator with day-to-day administration and monthly certification of the Agency’s Supply Card and Lodging Card programs.
- Answer questions about SCDE P-Card policy and usage, Bank of America Works, and Global Card Access.
- Conduct P-Card training for SCDE cardholders, supervisors, and liaisons as needed.
- Serve as a P-Card cardholder for the SCDE Procurement Office.
- Assist SCDE P-Card cardholders with work-related travel plans, hotel and airline reservations, and required documentation.
- Process requisitions in a timely manner to create shopping carts and purchase orders through the statewide procurement management system.
- Perform complex procurement of goods and services within Agency certification as needed.
- Ensure compliance with the South Carolina Consolidated Procurement Code.
- Work with SCDE personnel and vendors on special orders to ensure requested specifications are proper and attained.
- Follow up with requesters and vendors to ensure proper delivery and receipt of ordered goods and services.
- Answer questions about requisition and purchase-order status.
- Train SCDE staff on proper use and submission of Agency procurement and purchasing forms.
- Maintain the purchase requisition tracking system so requisitions and purchase orders are recorded for tracking and reporting.
- Assist with document management, including filing, retention scheduling, and online tracking and storage.
- Assist with contract management.
- Provide Agency staff assistance on P-Card and purchasing processes and allowability.
- Prepare routine and ad-hoc reports and analyses requested by management to show trends, efficiency, and compliance.
- Perform other related duties as assigned.
Benefits
- Comprehensive health, dental, vision, long-term disability, and life insurance for employees, spouses, and children.
- 15 days of annual (vacation) leave per year.
- 15 days of sick leave per year.
- 13 paid holidays.
- State Retirement Plan and Deferred Compensation Programs, including a 401(k).
- Professional development opportunities.
- Hybrid work schedule with opportunity for remote work.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
