Procurement Services Specialist II

University of Louisville•Louisville, KY

5d•$68,711 - $103,067•Onsite

About The Position

The Procurement Services Specialist II establishes and manages contracts using various procurement mechanisms while adhering to sound purchasing policies, the Kentucky Model Procurement Code, and administrative policies. The role manages supplier contracts, reviews supplier performance and compliance, identifies procurement needs, solicits and evaluates bids and proposals, and prepares contracts and related agreements. The position serves as a liaison among Procurement Services, University departments, state agencies, and suppliers; provides training to campus end users; reviews and approves transactions for assigned commodities in Workday; and supports procurement technology changes. It also assists supervisory staff with special projects and reviews statutes and proposed revisions for potential effects on operations.

Requirements

Bachelor's degree in a related field and two years of relevant experience, or an equivalent combination of education and experience.
Effective oral, written, and interpersonal communication skills.
Ability to prioritize work and meet multiple competing deadlines.
Problem-solving ability and keen attention to detail.
Self-starter able to work with minimal direction and oversight.

Nice To Haves

Bachelor's degree in business, management, or a related field.
Four years of purchasing experience.
Public purchasing experience, including knowledge of the Kentucky Model Procurement Code.
Excellent interpersonal, oral, and written communication skills, including active listening and feedback skills, and ability to work effectively with a diverse group of University faculty and staff.
Ability to negotiate issues and resolve problems independently.
Experience with Workday, Strategic Sourcing, and a punchout ordering system.
Experience with Microsoft Office Suite.

Responsibilities

Create and manage supplier procurement contracts under departmental Standard Operating Procedure guidelines.
Conduct quarterly and annual supplier reviews, including spend analysis and assessment of compliance with contractual terms and conditions; audit as necessary and develop the contractor base.
Identify departmental and University needs for commodity contracts, including Personal Service Contracts (PSCs), and solicit and contract through bids, quotes, and requests for proposals.
Evaluate bid responses for statutory compliance.
Compose bids, sole-source documents, memoranda of agreement, miscellaneous agreements, and professional correspondence; maintain hard-copy and electronic archives.
Serve as a liaison among Procurement Services, University departments, external departments, state agencies, and suppliers.
Provide training sessions for University campus end users.
Assist Procurement Services supervisory staff with special projects as required.
Review existing state statutes and proposed revisions and advise on their potential effects on existing operations and procedures.
Review and edit requisitions and purchase orders, and approve transactions for assigned commodities in Workday.
Assist with software and e-procurement changes or upgrades.
Conduct and participate in meetings with University personnel, suppliers, state agencies, and outside organizations, representing the University honestly and ethically.
Perform other duties as assigned.