Procurement Specialist I

Eastern Bank•Wakefield, MA

8d•$52,114 - $83,755•Hybrid

About The Position

The Procurement Specialist I assists with procurement activities related to supply ordering, purchase requisitions, and the issuance of purchase orders. This role also handles general mail facilitation for branch supply orders, facilitates and executes user setups with vendors, and provides support to buyers by ensuring required documentation, including W9s, is captured. The role follows established procedures and guidelines to complete routine purchasing, invoicing, and administrative tasks with a high degree of accuracy and attention to detail. Independent judgment is used to prioritize work, resolve routine issues, and ensure data accuracy, while more complex problems or exceptions are escalated to management for guidance. Decision-making authority is limited to day-to-day operations within defined policies and processes.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational and time management skills
Ability to communicate effectively with internal teams and external partners
Attention to detail and accuracy in completing tasks

Nice To Haves

Prior administrative, operations, or office support experience preferred

Responsibilities

Review purchase requisitions for accuracy and completeness and generate purchase orders in accordance with established policies to support timely procurement of goods and services.
Monitor warehouse supply levels and reorder materials to ensure adequate inventory and uninterrupted operations.
Maintain and manage user access for warehouse and office supply vendor systems, ensuring appropriate access and system accuracy.
Process invoices and assign appropriate general ledger codes to ensure accurate financial recording and compliance with accounting standards.
Investigate and resolve branch-level supply issues, coordinating with vendors and internal teams to ensure timely resolution and continuity of operations.
Provide responsive phone and email support to internal business partners regarding supply orders, status updates, and related inquiries.
Reconcile departmental corporate credit card transactions, ensuring accuracy, proper documentation, and adherence to company policies.
Assist in coordinating records retention activities, including facilitating secure document destruction in compliance with regulatory and organizational requirements.