Procurement Specialist (Coordinator) BRTA

Keolis Canada • Pittsfield, MA

14h • $60,000 - $62,666 • Onsite

About The Position

The Procurement Specialist (Coordinator) is responsible for sourcing, evaluating, and procuring transit-related parts, materials, and services in alignment with organizational policies. This role involves preparing and processing purchase orders, negotiating with suppliers, monitoring supplier performance, and developing RFPs/RFQs. Additionally, the position manages inventory levels, coordinates logistics, handles vendor and contract management, and performs data analysis and reporting to identify trends and improvements. The role requires a high school diploma, a minimum of 3 years of procurement experience, computer literacy, and prior experience with automation capabilities in sourcing and procurement platforms. The ideal candidate is customer service-oriented, detail-oriented, and possesses strong communication, organizational, and decision-making skills.

Requirements

• High School Diploma or equivalent
• Minimum 3 years procurement experience
• Computer literate
• Prior experience with automation capabilities with sourcing and procurement platforms
• Must be Customer Service oriented - timely response, detail oriented and solid follow through
• High level of attention to detail
• Effective communication skills, both written and oral
• Strong relationship capacities - Develops and maintains solid working relationships with key stakeholders and is seen as a trusted advisor and "go-to-person" on those matters
• Strong organizational planning skills
• Ability to work without direct supervision
• Ability to make independent decisions in line with company policies and processes
• Ability to read, write and speak English
• Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position

Responsibilities

• Source, evaluate, and procure transit-related parts, materials, and services in alignment with organizational policies
• Prepare and process purchase orders, ensuring accuracy, completeness, and compliance
• Perform price and contract negotiations with suppliers to achieve cost savings and favorable terms
• Monitor supplier performance, including delivery timelines, quality, and responsiveness
• Develop requests for RFP’s and RFQ’s for supplies, goods and services as required in compliance with FTA procurement standards
• Maintain accurate inventory levels of bus, rail, or fleet components, tools, and consumables
• Monitor stock usage trends and establish reorder points to prevent shortages or overstock
• Conduct regular inventory audits, cycle counts, and reconciliation of discrepancies
• Utilize inventory management systems to track parts movement and usage
• Coordinate the receiving, inspection, storage, and distribution of parts and materials
• Ensure timely fulfillment of maintenance work orders and requests from operations teams
• Expedite critical or emergency orders to reduce fleet downtime
• Coordinate with maintenance teams to forecast parts demand and prioritize needs
• Maintain strong relationships with vendors and contractors
• Ensure compliance with procurement policies, safety standards, and regulatory requirements
• Track warranties, service agreements, and vendor documentation
• Analyze purchasing and inventory data to identify trends, savings opportunities, and process improvements
• Prepare reports on inventory levels, procurement performance, and cost metrics
• Support budgeting and forecasting activities related to parts and supplies
• Ensures consistent data accuracy of procurement and EAM tracking systems

Benefits

• Competitive compensation and benefits
• Opportunities for development and growth throughout an exciting and rewarding career
• Safest work environment possible

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED