Procurement Specialist 3

City of Detroit•DWSD -735 Randolph Detroit MI 48226, MI

1d•Onsite

About The Position

This is not a Civil Service Position. DWSD employees are subject to provisions of Court Orders entered in United States District Court, Eastern District of Michigan, Southern Division, Case No. 77-71100 with regard to certain terms and conditions of employment. DWSD does not honor reversion rights for internal candidates. Applicants for open positions at the Detroit Water and Sewerage Department must be authorized to work for ANY employer in the U.S. The Detroit Water and Sewerage Department is unable to sponsor or take over sponsorship of an employment Visa at this time. SUMMARY: The Procurement Specialist 3 performs duties in the procurement of related to goods, professional services, and construction contracts. Compile bids, data and purchasing documents. Manages suppliers, bids and change orders.

Requirements

Clerical and office methods, records and equipment
Principles of purchasing work, basic accounting and data/statistical analysis
Methods, practices and procedures involved with the purchase and delivery of materials and supplies in compliance with policies and ordinances
Bids and contracts analysis, contract law, and the legal aspects of purchasing
Properties and general characteristics of several broad procurement classes
Purchasing principles, practices, and methods including specifications review
Receiving, inspection and testing methods
Supplier quality assurance functions
Communicate effectively with internal and external customers and vendors
Compile data and apply analytical methods
Secure competitive bidding and locate sources of supplies
Manage suppliers
Perform salvage and recycling work
Conduct price studies and market analyses
Assist with developing and reviewing specifications
Use advanced technology
Work effectively in a team-based, flexible workforce with minimal supervision
Execute all skills and duties classification
Valid Michigan Driver’s License
Ability to work irregular hours, to commute to DWSD facilities and work sites, and respond to after hour emergencies and on-call responses
Employees in this class are required to undergo alcohol and drug screening and are subject to a criminal background investigation.

Nice To Haves

Preferably in a municipal agency

Responsibilities

Assist in and assembles data for the preparation of specifications and request for bid forms.
Prepare lists of bids of vendors.
Manages suppliers, bids, and change orders.
Conducts market analysis and reviews specifications.
Review bid discrepancies with requisitioner and bidder.
Follow security and safety policies and procedures in carrying out work duties.
Provides on the job training.
Position may be called upon to direct specific project activities or to work as a team member.
Conduct routine field inspections of purchases.
Prepare simple graphs and charts and other statistical records.
Perform related work duties as assigned.
Use job-specific data management systems
Analyze purchase orders and contracts
Distribute information, negotiate conditions, and resolve conflict with vendors and contractors
Effective utilize appropriate security and safety equipment and procedures
Maintain regular and reliable attendance
Communicate effectively, both verbally and in writing
Understand and follow verbal and written instructions
Establish and effective working relationships with others
Communicate frequently with team members and other units across Department about process, equipment or potential problems
Develop proficiency in unit specific operations and software
Direct team activities or to work as a team member
Assist in and assemble data for the preparation of specifications and request for bid forms
Prepare lists of vendors
Conduct routine field inspections of purchases
Prepare lists of bids received
Review bid discrepancies with requisitioner and bidder
Prepare simple graphs and charts and other statistical records and reports
Index and file purchasing documents
Perform a variety of clerical tasks incidental to purchasing work
Perform related work duties as assigned
Perform purchasing or salvage sales work in a broad assigned area
Review requisitions and confer with customers regarding requirements, specifications, quality, quality, and delivery of goods and services
Prepare requests for bids
Solicits, receives and analyzes quotations for standard and non-standard items
Award contracts and carry out the necessary follow-up and expediting activities to ensure delivery as required
Prepare and maintain a list of vendors and catalogs
Recommend approval of daily request for purchase based on compliance with existing policies, City ordinances, and Finance directives
Generate and respond to correspondence regarding bids, requisitions, cancellation of orders, price changes and adjustments
Respond to vendor and supplier inquiries in person, by telephone or writing
Review incoming purchases requisitions
Arrange work flow and distribute work assignments to expedite the handling of requisitions and bids
Decide disposition of questionable bids
Review purchase orders and accompanying specifications for completeness and accuracy
Approve the issuance of cancellation or correction notices on bids and purchase orders
Review specifications
Direct the preparation and method of presentation of data on price trends, business conditions, and departmental purchase
Review reports related to shortages and delays in shipments and delivery of inferior merchandise or substitute materials and approves or rejects adjustments
Prepare reports an correspondence relating to procurement or salvage activities
Represent the department at professional societies and other public relations and/or educational activities
Disseminate procurement information to other City agencies
Assist in the preparation of operational manuals
Use advance technology