Procurement Services Specialist - University Procurement Services

University of Wyoming • Laramie, WY

2d • Onsite

About The Position

The Procurement Specialist provides operational support for university procurement activities by performing assigned purchasing and procurement-related functions in accordance with applicable policies, procedures, and regulatory requirements. The position supports responsible stewardship of university funds through assistance with routine solicitations, procurement card (PCard) program administration and maintenance, supplier registration support, and other procurement services that facilitate efficient and compliant purchasing operations.

Requirements

• Associate’s Degree or equivalent combination of education & experience
• 2 years work-related experience
• Eligible to work in the United States

Nice To Haves

• Experience in Finance or Financial Software

Responsibilities

• Review and approve requisitions in assigned categories within WyoCloud to ensure purchases comply with university policies, procedures, and valid business purpose requirements.
• Review contract submissions prior to General Counsel review to verify supplier selection and compliance with university procurement policies and procedures.
• Communicate with requestors to resolve issues related to requisitions, contracts, and procurement documentation to facilitate timely approvals.
• Provide guidance and support to campus end-users regarding university procurement policies, procedures, purchasing processes, and documentation requirements.
• Assist end-users with requisition entries, including appropriate categorization, supporting documentation, and issue resolution within WyoCloud.
• Provide contract management support for designated procurement categories managed by the Procurement department.
• Support administration of the P-Card program through data entry, record tracking, agreement intake, card ordering, and responding to routine program inquiries by phone and email.
• Review and approve supplier registrations and updates in the supplier portal to maintain accurate supplier records.
• Maintain departmental operational resources, including website content, training materials, handbooks, and related documentation.
• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activities.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.

Benefits

• Generous Retirement Contributions (State contributes 14.94%, employee contributes 3.68%)
• Exceptional Health & Prescription Coverage (medical, dental, vision insurance with competitive employer contributions and 4 deductible options)
• Paid Time Off (vacation, sick leave, paid holidays, paid winter closure)
• Tuition Waiver (for employees and eligible dependents)
• Wellness and Employee Assistance Programs (wellness initiatives, counseling services, mental health resources)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree