Procurement Project Specialist

Voyageur Aviation•North Bay, ON

27d•Onsite

About The Position

At Voyageur Aviation Corp., we deliver innovative solutions to customers with unique aviation requirements. We are an integrated provider of specialized aviation services, including, advanced engineering and maintenance capabilities, part sales and logistics management, aircraft leasing, and contract flying operations both internationally and domestically supporting humanitarian missions, cargo, and workforce movements to remote communities. Our headquarters are in North Bay, Ontario, and we are a wholly owned subsidiary of Chorus Aviation Inc. We stand out as a leading company engaged in exceptionally distinctive projects, spanning captivating destinations worldwide, and collaborating with extraordinary and exclusive clients. We can turn your wildest imagination into reality, whether it's complete plane restructuring and modernization, complex maintenance, or a comprehensive plane redesign. Our team comprises the best, with unparalleled expertise. No one else on Earth can match what we achieve. We are true pioneers in aviation. Abundant growth opportunities await you here. Our employees choose to stay for the long term, thriving in a culture of continuous learning and boundless possibilities. The Procurement Project Specialist will report to the Procurement Manager and will support company-obligated projects by coordinating the sourcing, reporting, purchasing, repairing and tracking of materials and services. The position also supports project requirements through repair coordination, vendor follow-up, and the preparation of accurate procurement and status reports to meet established timelines.

Requirements

High school diploma
WHMIS and TDG certifications required
2+ years of procurement, supply chain, or project support experience
Strong communication, organization, and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail and accuracy
Must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit)
Provide a clear Criminal Background Check.

Nice To Haves

Purchasing or supply chain courses (PMAC, CPSC) preferred
Supply Chain Management or PMAC certification preferred

Responsibilities

Process and oversee project-specific purchase requisitions in the computerized maintenance/procurement system(CMP) (e.g., WinAir), ensuring accuracy, completeness, and compliance with procurement policies.
Source and qualify vendors; solicit, evaluate, negotiate quotes based on cost, quality, lead time, and select suppliers according to project requirements.
Prepare and issue purchase orders, monitor order fulfillment, and proactively expedite deliveries to mitigate schedule risks and support critical project milestones.
Liaise with internal stakeholders (Shop, Stores, Engineering) and external vendors to resolve issues related to pricing, logistics, documentation, and invoicing discrepancies.
Coordinate returns, exchanges, or warranty claims, ensuring minimal project disruption.
Identify procurement risks (e.g., long lead times, supplier capacity, cost escalation) and recommend mitigation strategies.
Initiate, issue, and coordinate repair orders for project-specific assets, ensuring alignment with technical, regulatory, and operational requirements.
Track repair progress, follow up with vendors on delays or issues, and provide regular status updates project and technical teams.
Review repaired items upon return to ensure they meet quality standards, airworthiness/certification requirements (where applicable), safety standards, and project specifications.
Escalate repair performance or quality issues as required and support resolution in collaboration with vendors, engineering, and quality teams.
Prepare and maintain project-specific reports on procurement, repair activities, delivery milestones, costs, and variances.
Ensure procurement and repair records are accurately maintained in CMP and related company databases for auditability and traceability.
Review and verify vendor certifications, compliance documentation, and supporting records to ensure alignment with regulatory and project requirements.
Support preparation of prepayment requests and budget tracking reports for projects.
Contribute to continuous improvement by identifying opportunities to streamline procurement and reporting processes for project work.