Procurement PM (PMP)

InnoSoul•Raleigh, NC

1d•Hybrid

About The Position

Senior Project Manager for the Applicant Fingerprinting Service Project. This is a hybrid position. All work must be completed within agreed upon established daily core work hours on established on-site workdays at the SBI location or remote workdays unless prior approval is granted by the hiring manager. Candidate will need to attend required onsite meetings scheduled throughout the engagement. North Carolina's current applicant background check system has several outdated and inefficient processes. To address the inefficiencies, the NC State Bureau of Investigation (NC SBI) plans to procure and deploy a statewide Applicant Fingerprinting Service (AFS) solution to provide an applicant fingerprinting service to employers, licensing agencies, public safety, applicants and citizens that enables fingerprint-based and name-based applicant criminal history checks to be processed as quickly, accurately and efficiently possible. The vendor solution will include the background check authorization, scheduling, fingerprinting, fulfillment, billing, and payment services supported by the AFS software application provided by the vendor as well as the interfaces between that application and the NC SBI's fingerprint and background check applications. The AFS solution will result in significant changes to the business operations of organizations, both internal and external to the NC SBI. Although the project has an IT component, a very significant portion of the project work will be managing changes to business operations and the resulting organizational transition. The project definition is complete and the initial planning and gathering of business requirements are underway. The NC SBI is seeking a seasoned, full-time, supplemental-staff IT project manager to assist with the development of the competitive bid procurement (Request for Proposal) and the evaluation of the vendor proposals and contract award, to work with the impacted business organizations in managing their organizational transitions, and to manage the project through the implementation of the AFS solution. The selected candidate will be required to successfully complete an SBI fingerprint-based background check, provide attestation of security training compliance with the FBI Criminal Justice Information System (CJIS) Security Policy, and provide a signed security addendum. Upon selection, the NC SBI will provide information on how to fulfill these requirements.

Requirements

Bachelor's degree.
At least five years of proven hands-on project management through the full project lifecycle of enterprise scale projects, minimum one-to-two years duration, with scope that includes both IT and business services deliverables. Two of the years of hands-on experience must have occurred within the last three years.
Hands-on experience with each of the industry standard project management processes (initiating, planning, executing, control and closing) and knowledge areas (scope, schedule, quality, resource, communications, risk, procurement/third-party vendor, stakeholder, and project integration).
Experience in the procurement process for complex products and services to include developing competitive bid procurements (RFPs) and planning and coordinating the evaluation of vendor proposals that result in a contract award.
Experience in working with third-party vendors under contractual obligations and in monitoring their adherence to those obligations.
Experience in successfully managing projects that resulted in substantial changes to processes and responsibilities for employees, partners, and customers.
Hands-on experience in estimating project work effort, identifying tasks and their dependencies, developing the detailed work breakdown structure and the resulting detailed project schedule, and monitoring progress against an established schedule baseline.
Excellent external and internal facing written and verbal communication skills to all levels of staff, including management and executive stakeholders.
Proven leadership skills that indicate proficiency in the day-to-day management of teams and their workload and time.
Good working knowledge of Microsoft Office Suite and Teams, and in-depth knowledge of Microsoft Project.
Recent hands-on project management through the full project lifecycle of enterprise scale projects, minimum one-to-two years duration, to include experience with the industry standard project management processes (initiating, planning, executing, control and closing) and knowledge areas (scope, schedule, quality, resource, communications, risk, procurement/third-party vendor, stakeholder, and project integration).
Experience in managing projects that included a component of managing changes to business operations (processes and job responsibilities for employees, partners, and customers).
Experience in working with third-party vendors under contractual obligations.
Hands-on experience in estimating project work effort, identifying tasks and dependencies and developing detailed work breakdown structures and resulting project schedules using a project scheduling tool such as MS Project, then prioritizing, assigning and monitoring the day-to-day work according to the schedule.
Hands-on experience in actively identifying and routinely managing project issues and risks and developing and implementing solutions to address the issues and risks.
Knowledge of the procurement process for complex products and services to include developing competitive bid procurements (RFPs) and planning and coordinating the evaluation of vendor proposals that result in a contract award.

Nice To Haves

Experience in government procurements
Project Management Professional (PMP) certification

Responsibilities

Establish, refine, and manage the detailed project schedule and project work plan.
Establish and refine the project resource allocations as needed, and manage the resources in an effective and efficient manner.
Monitor the project progress and performance with respect to schedule, budget, scope, and quality to ensure both short-term and long-term goals are achieved, identify areas of improvement, and adjust as needed.
Assist with the development of the competitive bid procurement (RFP) and the evaluation of the vendor proposals and the contract award.
Coordinate with the selected vendor's project manager to complete work as established in the contract, and ensure vendor compliance with contract terms through implementation of the AFS solution.
Coordinate among internal and external teams to delegate and prioritize tasks, and communicate work expectations and deadlines clearly, effectively and consistently.
Manage the day-to-day work of the NC SBI project team, integrate the work of the vendor project team, and manage the overall project through the implementation of the AFS solution.
Provide ongoing management throughout the project lifecycle of scope, schedule, quality, resource, communications, stakeholders (internal and external), issues, and risks using industry best practices, techniques, and standards.
Create and maintain project documentation defined in the project charter, scope of work and project management plan.
Provide regular project status check-ins, progress tracking, and updates on deliverables with internal teams, external resources and stakeholders as well as present status to executive stakeholders as requested.
Manage internal and external stakeholder relationships throughout the project lifecycle to collaborate and implement resolutions.