Procurement Order Management Coordinator

Beacon Promotions Inc•New Ulm, MN

2d•$21 - $22•Onsite

About The Position

The Procurement Order Management Coordinator is responsible for managing the lifecycle of purchase orders after initial placement, ensuring accurate and timely updates to quantities, pricing, delivery dates, and order status within the company's inventory and ERP systems. This role serves as a key liaison between suppliers, customers, sales, purchasing, receiving, and shipping to ensure seamless order execution and communication. The successful candidate will develop expertise in Beacon's products, production processes, and supply chain operations to proactively manage order status, support production scheduling, and facilitate timely customer invoicing.

Requirements

Data Entry and Logistics experience an asset
Positive attitude and willingness to learn
Possess the flexibility necessary to multi-task in a demanding, fast-paced technical environment
Strong attention to detail and commitment to data accuracy.
Excellent interpersonal, verbal and written skills
Proficient with Microsoft Office, particularly Excel and Outlook.
Strong organizational and problem-solving skills.
Detail oriented with the ability to manage time and communicate effectively.
Experience working directly with suppliers and customers.

Responsibilities

Provide proactive updates to customers and internal stakeholders regarding order status, shipment schedules, delays, and exceptions.
Answer incoming customer inquiries related to order status, delivery dates, and shipment tracking.
Collaborate with Sales, Purchasing, Receiving, Shipping, and Production departments to ensure accurate and timely communication.
Coordinate and communicate schedule changes that impact customer delivery commitments.
Assist in prioritizing orders to meet customer needs and production requirements.
Ensure ERP data integrity through accurate and timely maintenance of purchase orders, receipts, pricing, and order status information.
Timely Creation of Inbound Shipments in ERP system.
Support timely order invoicing through accurate order completion and system updates.
Ensure purchase orders align with company purchasing policies and inventory requirements.
Complete all other work duties and special projects as assigned.
Serve as a primary point of contact for suppliers regarding open orders.
Follow up order confirmations, schedule changes, delayed shipments, and back orders.
Escalate supply issues or risks that may impact customer deliveries or inventory availability.
Build effective working relationships with suppliers to improve communication and supply reliability while holding suppliers accountable on agreed upon delivery dates.