PROCUREMENT OPERATIONS LEAD - 72000181

State of Florida•Tallahassee, FL

1d•Onsite

About The Position

This position serves as the lead support role for the Procurement Administrator, providing day‑to‑day operational oversight, coordination, and advanced technical assistance in procurement, contract management, contract administration, and process improvement activities. The Procurement Operations Lead acts as the primary point of contact for unit workflow, ensures compliance with applicable statutes and rules, and assists with training and mentoring of procurement staff.

Requirements

Ability to display an elevated level of initiative, effort, and commitment to public service.
Skilled in the use of desktop applications including, but not limited to, Microsoft Office Suite.
Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment.
Knowledge of State of Florida procurement and contract management statutes, rules, policies, and procedures.
Ability to understand, interpret, and apply applicable laws, rules, policies, and procedures.
Ability to formulate, draft, and maintain policies, procedures, templates, and guidance documents.
Ability to model the core organizational values of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.
Utilizes computer skills to create, manage, analyze, and document sizable datasets and/or research information.
Four years of professional experience in Purchasing, preferably in contract management, business, project management, or a related field.
Completion of a 4-year degree from an accredited college or university can substitute for experience.
Florida Certified Contract Manager (FCCM)
Proficient in My Florida Market Place (MFMP)
Competent in the use of MS Office applications including Word, Excel, and PowerPoint.

Responsibilities

Assist in coordinating procurements, including drafting, reviewing, and editing solicitation documents, negotiation, scopes of work, evaluation materials, and award recommendations.
Support the Administrator in maintaining all commodity and contractual services contract files and updating the tracking database for division contracts.
Monitor contract renewals, amendments, financial verifications, and approvals to ensure timely processing.
Liaise with internal stakeholders, including the General Counsel’s Office, to support resolution of contract-related issues.
Assist in executing contract performance monitoring activities, including data collection, report preparation, and follow‑up on corrective actions through all phases of the contract lifecycle.
Help develop and maintain policies, procedures, templates, and guides to support the contract management process.
Support continuous improvement initiatives by identifying process gaps and recommending solutions.
Serve as day‑to‑day lead for procurement staff, providing task assignments, workflow coordination, and technical support (non‑supervisory unless you choose otherwise).
Mentor team members on procurement and contract management standards, MFMP processes, documentation, and compliance expectations.
Assist the Administrator in preparing performance feedback or documentation related to staff development needs.
Assist in collecting, evaluating, and analyzing data to prepare reports, dashboards, and tracking metrics related to procurement and contract performance.
Assist in research and monitoring of legislative changes affecting procurement activities and preparing summary findings.
Provide support for division strategic planning, business process analysis, and automation projects.
Assist the Administrator with special assignments and initiatives requiring advanced analytical or procurement expertise.
Participate in emergency response activities as required, supporting continuity of procurement operations.
Perform other duties as assigned by management.