Procurement Officer

The University of Texas at Austin • Austin, UT

1d • Onsite

About The Position

Provide responsible, complex administrative support with purchasing of goods and services for a large research department located across several buildings. This role handles procurement duties for the Department of Integrative Biology, processes purchase orders, manages the Procurement Card, and serves as a liaison between the department and various university offices and vendors. The position also involves administrative tasks related to departmental vehicles, printing services, and accounting support.

Requirements

• High school graduation or GED and at least 2 years of experience.
• Excellent customer service ability.
• Strong written, oral and interpersonal skills.
• Ability to work cooperatively within a team environment.
• Ability to work independently with limited supervision.
• Demonstrated experience with MS 365, and other university financial applications.
• Relevant education and experience may be substituted as appropriate.
• Class "C" operator's driver's license.
• Provide a current three year driving record from the current state of residence.
• If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Nice To Haves

• Initiative to source quality equipment and services at an acceptable price to meet the department's needs.

Responsibilities

• Handle procurement duties for the Department of Integrative Biology, process and create purchase orders using PBO, PB3 and PB4 documents.
• Process UT Market orders through FRMS and assist lab personnel with procedures.
• Act as point of contact for all vendors and adding new vendors into the UT system as needed.
• Manage Department Procurement Card - Monitor, record, and process all procurement card purchases in accordance with applicable rules and regulations.
• Help users with usage questions, exceptions requests.
• Settle purchasing and receiving problems.
• Generate correspondence regarding problems and procedures.
• Perform work and assure all processes are documented according to federal and state policies and procedures.
• Serve as liaison between the department, University Purchasing Office, Document Solutions, and vendors to fulfill procurement needs.
• Coordinate departmental vehicle driving tests.
• Assist with various accounting issues, such as disencumbering old purchase orders, and providing supporting documents needed for audits.
• Conduct annual space inventory and equipment inventory.
• Ensure all equipment is properly tagged and insured, as needed.
• Coordinate vehicle maintenance and mileage reports for research and teaching vehicles in department.
• Assist the Associate Chair with scheduling teaching vehicles used for class field trips via email and in-person communication.
• Serve as primary contact for the Graphics Service Center, managing all customer inquiries related to printing services.
• Serve as back up to Administrative Assistant during daily lunch hours and other absences.

Benefits

• Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED