Procurement Officer

University of Texas at Austin

2d•Onsite

About The Position

Provide responsible, complex administrative support with purchasing of goods and services for a large research department located across several buildings.

Requirements

High school graduation or GED and at least 2 years of experience.
Excellent customer service ability.
Strong written, oral and interpersonal skills.
Ability to work cooperatively within a team environment.
Ability to work independently with limited supervision.
Demonstrated experience with MS 365, and other university financial applications.
Relevant education and experience may be substituted as appropriate.
Class "C" operator's driver's license.
Provide a current three year driving record from the current state of residence.
If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
Resume/CV
3 work references with their contact information (name and e-mail addresses); at least one reference should be from a supervisor
Letter of interest

Nice To Haves

Initiative to source quality equipment and services at an acceptable price to meet the department's needs.

Responsibilities

Handle procurement duties for the Department of Integrative Biology, process and create purchase orders using PBO, PB3 and PB4 documents.
Process UT Market orders through FRMS and assist lab personnel with procedures.
Act as point of contact for all vendors and adding new vendors into the UT system as needed.
Manage Department Procurement Card - Monitor, record, and process all procurement card purchases in accordance with applicable rules and regulations. Help users with usage questions, exceptions requests.
Settle purchasing and receiving problems. Generate correspondence regarding problems and procedures.
Performs work and assures all processes are documented according to federal and state policies and procedures.
Serves as liaison between the department, University Purchasing Office, Document Solutions, and vendors to fulfill procurement needs.
Coordinate departmental vehicle driving tests. Successful candidate will need to become a certified UT driver.
Assist with various accounting issues, such as disencumbering old purchase orders, and providing supporting documents needed for audits.
Conduct annual space inventory and equipment inventory. Ensure all equipment is properly tagged and insured, as needed. This includes lab set-up and close out making sure that equipment is accounted for.
Coordinate vehicle maintenance and mileage reports for research and teaching vehicles in department.
Assist the Associate Chair with scheduling teaching vehicles used for class field trips via email and in-person communication.
Serve as primary contact for the Graphics Service Center, managing all customer inquiries related to printing services. This includes printing of research posters for the CNS community, along with the oversight of all associated payments and receipts.
Serve as back up to Administrative Assistant during daily lunch hours and other absences.