Procurement Officer

Virginia Information Technologies Agency

1d•$0 - $65,000•Onsite

About The Position

The Virginia Indigent Defense Commission (VIDC) is seeking a Procurement Officer to join the Finance team. The Procurement Officer plays a critical role in overseeing the solicitation, execution, and contract administration processes for both non-professional goods and services as well as professional services. This includes ensuring strict compliance with the Virginia Public Procurement Act and all relevant state and agency policies and procedures. The primary objective is to effectively balance the considerations of quality, cost, complexity, and timeliness in the procurement of goods and services while maintaining strong relationships with management, vendors, and internal end users. This position is responsible for coordinating all agency Procurements, Surplus, and related operations. This position will also serve as the agency Primary Charge Card Program Administrator. The ideal candidate for this position will possess a strong understanding of data processing techniques for purchase management within agency and Commonwealth systems, including eVA. They should have a working knowledge of relevant procurement regulations such as the Virginia Public Procurement Act (VPPA), the Agency Procurement and Surplus Property Manual (APSPM), and the Commonwealth’s Small Purchase Charge Card (SPCC) program. The qualified applicant is subject to a fingerprint-based background check. The Procurement Officer reports to the Budget and Finance Director and is employed at-will. The IDC is committed to inclusive hiring and dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Requirements

Knowledge and ability to work independently in managing contracts, programs, and/or processes with limited supervision.
Sound knowledge of contract administration duties, functions, and procedures.
Demonstrated working knowledge of contract and procurement laws, and policies.
Experience in contract development, implementation, compliance and/or administration, and contract negotiations.
Documented knowledge of competitive negotiations and the sealed bidding processes.
Demonstrated ability to interpret and apply procurement policies and procedures, and technical specifications, terms and conditions into specific actions.
Exceptional customer service and consultation skills.
Ability to understand procurement laws and concepts and apply them in order to resolve problems, formulate and/or recommend changes in procurement policies and procurement programs.
Ability to lead cross-functional teams and work collaboratively with various levels of agency personnel.
Demonstrated knowledge of the Virginia Public Procurement Act (VPPA).
Experience in e-procurement in a governmental environment.
Demonstrated skill in utilizing eVa for requisitions and purchase orders in the procurement of supplies, equipment, and services as applicable.
Intermediate-level Excel knowledge and skills.
Virginia Contracting Associate (VCA) certificates.

Nice To Haves

Excellent verbal and written communications skills.
Public speaking skills.
Ability to facilitate meetings with various levels of individuals, both internal and external to the agency.
Education, experience, and training in Procurement or a related field.
Demonstrated skill in utilizing eVA the Commonwealth’s electronic procurement system.

Responsibilities

Coordinating all agency Procurements, Surplus, and related operations.
Serving as the agency Primary Charge Card Program Administrator.
Overseeing the solicitation, execution, and contract administration processes for both non-professional goods and services as well as professional services.
Ensuring strict compliance with the Virginia Public Procurement Act and all relevant state and agency policies and procedures.
Effectively balancing the considerations of quality, cost, complexity, and timeliness in the procurement of goods and services while maintaining strong relationships with management, vendors, and internal end users.