21685 - Procurement Officer

Virginia Department of Transportation • Charlottesville, VA

3h • Onsite

About The Position

This role involves carrying out procurement functions for a variety of purchases of goods and services. The officer will establish and maintain various procurements using all purchasing methods, determine the appropriate method of competitive process, and investigate problems related to procurement, policy interpretation, contract administration, and vendor performance. The position also assists with district-wide reviews for procurement compliance to ensure all policies and procedures are followed.

Requirements

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with vendors, department officials and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Knowledge of Virginia's Public Purchasing law and procurement policies.
• Knowledge of administrative and accounting principles and practices.
• Knowledge of contract development, administration and monitoring.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.
• Experience applying administrative and accounting principles and practices.
• Knowledge of public purchasing law and procurement policies.
• Knowledge and experience with Virginia public purchasing law and procurement policies.

Nice To Haves

• A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
• Current Virginia Contracting Officer Certification.
• Experience in public purchasing or contract administration.

Responsibilities

• Monitor contracts to ensure contract requirements are met and take action to correct deficiencies.
• Perform monthly price indices adjustments against FOB contracts.
• Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.
• Maintain the Procurement's computerized database and monitor term contracts for locations.
• Notify Procurement Manager of impending expiration and renewal dates.
• Conduct monthly review of Small Purchase Charge Card Purchases for all cardholders.
• Issue cards, review and update limits, suspend and cancel cards and accounts.
• Execute contracts and purchase orders.
• Advise and assist management in procurement activities.
• Initiate the procurement of state contract items and obtain quotes.
• Process solicitations for procurements.
• Process and create QQPOs, etc., using eVa.
• Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of bid documents.
• Prepare bid packets and addenda for distribution.
• Assist Procurement Manager with annual compliance reviews and training classes.
• Analyze feedback to improve training.
• Write compliance reports, provide sound recommendations, and research reasonable conclusions.

Benefits

• Pre-employment screenings (Fingerprint based Criminal History Background Check, DMV Record Check, Work History Verification, References, Pre-employment physical, Drug screen)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed