Procurement Management Analyst (Open)

County of San Mateo•Redwood City, CA

7d•Onsite

About The Position

The County Executive’s Office is seeking qualified candidates for the position of Procurement Management Analyst. This position will provide the chosen candidate with the opportunity to support the Procurement Division by combining both procurement expertise and technical systems expertise. The Management Analyst (MA) will serve as the subject matter expert for procurement policies. They will rely on their strong writing skills to translate their expertise to training materials, procurement manuals, Standard Operating Procedures (SOPs), etc. Strong interpersonal and effective communication skills will support their ability to lead and deliver training and serve as a procurement consultant to all county departments and special districts. The MA should exemplify thoughtful engagement and collaboration across the organization. The MA will bring strong technology expertise to the role to assist County departments in implementing OpenGov Procurement, the County’s electronic procurement platform. The MA will also be a stakeholder in system development. This includes implementing new functions, executing change management, and operationalizing across the organization. They will also ensure procurement policies are appropriately engaged in the system through regular audits and reporting. Innovative solution-driven systems management will be a core competency of the MA. The MA will also participate in a variety of special projects, which will engage the MA’s analytical foundation, adaptability, and project management skills. Successful candidates will combine procurement and technical systems fluency towards assigned special projects.

Requirements

At least three years of professional administrative experience as a Contracts Analyst
At least one year of experience in relationship management
One year of experience in data reporting
One year of experience with project management
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.
Knowledge of public procurement processes at the organizational and departmental levels.
Knowledge of principles and practices of public procurement processes, including current trends in policy, planning, finance, and related issues.
Knowledge of applicable federal, state, and local laws and regulations.
Knowledge of research and reporting methods, techniques, and procedures.
Knowledge of project and/or program management, analytical processes, and report preparation techniques.
Knowledge of organization, procedure, and responsibilities of the Procurement Division
Knowledge of related computer systems and applications.
Knowledge of techniques for providing a high level of customer service by effectively dealing with contractors and County staff.
Knowledge of English usage, grammar, spelling, vocabulary, and punctuation.
Ability to assist in the development of goals, objectives, policies, procedures, and work standards.
Ability to perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Ability to conduct research on a wide variety of administrative and project-related topics.
Ability to evaluate and develop improvements in operations, procedures, policies, or methods.
Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Ability to interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Ability to organize, prioritize, and complete multiple tasks in an effective and timely manner and organize own work, set priorities, and meet critical time deadlines.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Ability to plan, organize, and carry out assignments from management staff with minimal direction.
Ability to analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Ability to use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Ability to effectively represent the Procurement Division in meetings with other County departments, and in meetings with individuals.

Nice To Haves

Experience in purchasing and RFP development.
Demonstrated knowledge of and experience in government procurement and agreement administration and can serve as a subject matter expert for the County.
Influential communicator and proven relationship-builder who can successfully collaborate with multiple stakeholders, including department heads, staff members, contractors, and vendors.
Committed to maintaining a high standard of customer service to all departments, contractors, and vendors.
Knowledge of and experience incorporating relevant laws, regulations, and policies that affect and/or regulate government procurement.
Experience assisting with the administration of an e-procurement system.
Systems and technology fluency.
Skills and experience in planning, coordinating, and leading County-wide special projects.
Strong interpersonal relationship skills.
Excellent verbal and written communication skills.

Responsibilities

Administer electronic procurement platforms.
Develop procurement and systems related materials including but not limited to: Training documents, SOPs, Policy guides and manuals
Lead trainings, both virtual and in-person.
Provide procurement consultations across a spectrum of staffing levels and procurement expertise.
Maintain and develop executive level reports and records.
Engage in special projects as assigned.
Perform related duties as assigned.