Procurement Coordinator

Vitality Living•Brentwood, TN

1d•Hybrid

About The Position

Come join the Vitality Living team as our Procurement Coordinator (Hybrid Role)!!! We are seeking a detail-oriented and service-driven Coordinator to support Procurement and Facilities within our senior living communities. This role plays a critical part in ensuring our communities remain safe, compliant, and well-maintained for residents, staff, and visitors. The ideal candidate will be highly organized, proficient in Yardi systems, and experienced in vendor coordination, procurement of goods and services, and facilities asset management.

Requirements

2–5 years of administrative experience in facilities, property management, procurement or senior living operations
Required experience with Yardi, including Yardi Construction Manager and Yardi Maintenance IQ
Experience with facilities asset management and preventative maintenance programs
Experience with RFP processes, vendor management, and procurement workflows
Required experience with procurement systems and ordering platforms
Strong organizational skills with the ability to manage multiple communities or projects simultaneously
Excellent communication skills with a customer-service mindset, particularly in resident-focused environments
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Nice To Haves

Bachelor’s degree in Business, Supply Chain, or related field preferred
Experience in senior living, healthcare, or multi-site property management
Knowledge of regulatory compliance requirements (e.g., life safety, inspections, and documentation standards)
Experience supporting capital projects or renovations
Basic financial acumen, including budget tracking and invoice reconciliation

Responsibilities

Provide administrative support to Procurement and Facilities teams across senior living communities
Utilize Yardi, Yardi Construction Manager, and Yardi Maintenance IQ to manage work orders, preventative maintenance programs, and capital projects
Coordinate and track maintenance requests to ensure timely resolution with minimal disruption to residents
Maintain accurate records of facilities assets, equipment, and lifecycle management within asset management systems
Assist in planning and tracking capital improvement and renovation projects
Coordinate and execute daily procurement activities for community operations
Support the development and administration of Request for Proposals (RFPs), including vendor outreach, bid collection, and evaluation tracking
Coordinate vendor onboarding, compliance documentation (insurance, licensing, COI’s), and ongoing performance tracking
Manage vendor and supply procurement processes, including sourcing, pricing comparisons, and contract support including negotiations
Maintain relationships with approved vendors and identify new supplier opportunities
Assist communities with ordering through the approved procurement platform and train end users, providing ongoing support as needed
Maintain organized documentation for contracts, warranties, inspections, and regulatory compliance
Support cost-saving initiatives and process improvements
Assist with budget tracking, invoice processing, and cost control for facilities-related expenses
Communicate effectively with community leadership, maintenance teams, and vendors to ensure alignment and service excellence
Collaborate with internal teams to meet operational needs
Support compliance with health, safety, and regulatory standards applicable to senior living environments