Procurement Coordinator - I, II or Senior

Toho Water Authority•Kissimmee, FL

About The Position

Toho Water Authority has one Procurement Coordinator opportunity that may be filled at the I, II, or Senior level depending on the selected candidate’s experience and qualifications. The position supports procurement for a range of projects and organizational stakeholders, including Engineering, Construction, Environmental, Compliance, and Safety. It helps ensure procurement strategies are executed efficiently and that goods and services are obtained cost-effectively, on time, and to appropriate quality standards. Depending on level, the role performs routine through complex public procurement work, including preparing and administering solicitations, analyzing bids and proposals, coordinating awards, managing contracts, and advising internal departments. Work must follow Toho Water Authority procurement guidelines, applicable Florida law, and relevant federal requirements, including grant-related requirements. The Senior level may serve as a subject matter expert or lead, provide guidance and training to other coordinators, and drive process improvements and cost savings. The position uses e-procurement platforms and financial management software and involves regular communication with departments, vendors, bidders, and outside agencies. The work environment is generally indoors, with a usually moderate noise level. Physical duties include primarily sitting, handling or feeling objects, talking and hearing, and occasionally standing, walking, bending, kneeling, squatting, or crawling. The employee frequently lifts or moves up to 10 pounds and occasionally up to 25 pounds.

Requirements

Procurement Coordinator I: High school diploma or GED from an approved GED Administrator.
Procurement Coordinator I: At least three years of relevant experience, such as public-sector procurement or contract administration.
Procurement Coordinator I: Experience with financial software applications for contracts or purchase orders and an e-procurement platform or similar system.
Procurement Coordinator II: Two-year college degree focused on Business Administration, Public Administration, Supply Chain Management, or a related field.
Procurement Coordinator II: At least five years of public-sector procurement or contract-administration experience.
Procurement Coordinator II: Experience using financial software applications for contracts or purchase orders and an e-procurement platform or similar system.
Procurement Coordinator II: Professional purchasing-related certification, such as CPPB, NICP-CPP, CPSM, C.P.M., or another relevant credential approved by Toho Procurement Leadership.
Senior Procurement Coordinator: Bachelor’s degree in Business Administration, Finance, or a related field.
Senior Procurement Coordinator: At least five years of public-sector procurement or contract-administration experience.
Senior Procurement Coordinator: Proven experience in procurement analysis, contract negotiation, and supplier management.
Senior Procurement Coordinator: Three years of supervisory experience or experience leading project teams.
Senior Procurement Coordinator: Experience using financial software for contracts or purchase orders and e-procurement platforms such as OpenGov, Bonfire, Bidnet, SAP, or Oracle.
Senior Procurement Coordinator: Professional purchasing-related certification, such as CPPB, CPPO, CPP, CPSM, C.P.M., or another credential approved by Toho Procurement Leadership.
All levels: Possess and maintain a valid State of Florida Class E Driver’s License.
Knowledge of public purchasing and general accounting principles and techniques.
Ability to perform routine to moderately complex mathematical computations and tabulations accurately, including business mathematics, percentages, and decimals.
Ability to work in accordance with applicable local, state, and federal policies, procedures, and regulatory requirements.
Effective oral and written communication skills, including preparing clear and concise correspondence, summaries, and reports.
Ability to use personal computers, standard office equipment, word-processing, database, spreadsheet, and other software applications.
Ability to read and interpret technical and legal documents, operating and maintenance instructions, and policy and procedure manuals.
Ability to establish and maintain effective working relationships with colleagues, other departments, public- and private-sector contacts, vendors, and the public.
Ability to maintain records and file-management systems, organize work, establish priorities, meet deadlines, and follow up with minimal direction.
Ability to perform administrative support functions such as records maintenance, data analysis, report processing, and documentation review.
Ability to meet the physical demands of the position, including frequent lifting or moving of up to 10 pounds and occasional lifting or moving of up to 25 pounds.

Nice To Haves

Experience in Florida public-sector procurement.
Experience managing multiple projects and deadlines.
Experience with requests for proposals and other procurement types, including GSA or cooperative contracts, particularly in IT, Finance, HR, and Legal.
Extensive knowledge of procurement processes, strategic sourcing, and supplier relationship management.
P-Card program administration, management, or implementation experience; Certified Procurement Card Professional (CPCP) is highly desirable.
Experience developing and presenting training to procurement and organizational staff.
Experience in Florida government procurement and specialized areas such as Engineering, Construction, Environmental, Compliance, and Safety.

Responsibilities

Prepare, review, and process procurement documents, solicitations, addenda, contract awards, and purchase orders, ensuring contractual requirements and specifications are included.
Coordinate procurement activities from solicitation preparation through bid or proposal evaluation and contract award, using appropriate procurement methods and strategies.
Schedule and facilitate pre-bid and pre-proposal conferences, public bid openings, proposal closings, and other public meetings.
Receive and analyze bids, proposals, and quotations for conformance with specifications and other requirements; support evaluation and vendor selection.
Use e-procurement and financial management systems to manage solicitations, vendor records, requisitions, purchase orders, contracts, and spend summaries.
Monitor contract status and expiration dates, and coordinate renewals, extensions, amendments, new solicitations, and contract performance matters.
Serve as a primary contact between departments, vendors, bidders, and outside agencies on procurement matters and purchase order authorization.
Review sole-source requests, small-procurement quotations, price increases, contract extensions, and procurement documentation for compliance with applicable requirements.
Collaborate with departments to develop specifications, scopes of work, project goals, timelines, and procurement plans; advise staff on procurement procedures.
Support compliance with Toho procurement guidelines, Florida and federal laws and regulations, grant requirements, and applicable CCNA requirements for professional services.
Maintain procurement templates, standard operating procedures, project trackers, cost-savings reports, records, and other department tools.
Administer or support the procurement card program, including card issuance, reporting, training, and compliance monitoring, as assigned.
Resolve vendor performance issues, facilitate discussions with staff and vendors, and document outcomes.
Develop and implement procurement process improvements; analyze procurement data, trends, and metrics to identify cost-reduction and efficiency opportunities.
Conduct market research, evaluate suppliers, negotiate contracts, and manage supplier relationships to support quality, value, and organizational goals.
Prepare and present reports, performance metrics, analyses, and recommendations to stakeholders.
Verify vendor insurance and contractor licenses, support contract budget monitoring, and coordinate pre-qualification and proposal evaluations.
At the Senior level, provide subject matter expertise, lead or represent Procurement on cross-functional teams, and potentially assign, train, guide, and review the work of entry- and mid-level coordinators.
Perform other related duties as assigned.