Procurement Coordinator

RIVER CITY EQUIPMENT RENTAL & SALES INC•Franklin, TN

1d•Onsite

About The Position

Empower Rental Group is hiring a Procurement Coordinator to join their Support Center team in Nashville, TN. This role supports Procurement and Accounts Payable by maintaining accurate purchase orders, vendor records, item data, and procurement documentation. The Procurement Coordinator will manage day-to-day purchasing activities across branches and internal teams, focusing on organizing and clearing blocked POs, resolving discrepancies, supporting PO compliance, and facilitating invoice processing. The position also involves supporting branch purchasing needs, capital PO follow-up, RentalMan item master approvals, and Smart Equip vendor and error management. By ensuring accurate records, supporting contract compliance, and improving procurement processes, this role contributes to the business's efficiency and cost savings through its buying power.

Requirements

Associate’s or Bachelor’s degree in Supply Chain, Business Administration, or a related field preferred.
One to three years of procurement, purchasing, accounts payable coordination, or supply chain experience preferred.
Strong organization, follow-up, multitasking, and attention to detail.
Ability to research purchasing and invoice discrepancies and coordinate resolution across departments.
Clear written and verbal communication with vendors, branches, Accounts Payable, and operational teams.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to manage a high-volume blocked-PO workload, meet deadlines, and escalate system issues appropriately.
Problem-solving mindset with a focus on service, teamwork, data accuracy, and continuous improvement.

Nice To Haves

Equipment rental, construction, or manufacturing experience is a plus.
ERP and procurement-system experience preferred.
Experience with or ability to learn RentalMan, Sage, Smart Equip, and related purchasing systems.

Responsibilities

Partner with Accounts Payable to review and clear the blocked PO report daily.
Organize and prioritize blocked POs, investigating discrepancies in pricing, quantity, vendor setup, item master, receipt, and compliance.
Coordinate corrections with vendors, branches, operations, finance, and other internal teams.
Provide corrected PO or vendor information to Accounts Payable and follow unresolved items to completion.
Monitor recurring blocked PO causes and recommend process or data improvements.
Prepare, process, update, and track purchase orders in alignment with company policies.
Monitor order status and delivery schedules, resolving discrepancies or delays with vendors.
Maintain accurate procurement records in ERP and procurement systems.
Follow up on capital purchase orders and communicate outstanding actions to stakeholders.
Serve as a point of contact between vendors and internal departments for order updates, pricing, delivery, and invoice issues.
Assist with vendor qualification, onboarding, setup, cleanup, and compliance.
Maintain vendor data between Sage and RentalMan and assist in maintaining the Smart Equip vendor list.
Support vendor consolidation, scorecards, and performance tracking.
Monitor purchasing activity for compliance with procurement policies and budget guidelines.
Review and process RentalMan Item Master item approvals and support item-data accuracy.
Lead initial troubleshooting of Smart Equip errors, document issues, and escalate when necessary.
Maintain accurate and current procurement files, contracts, and supporting documentation.
Assist with audits, reporting, and tracking procurement metrics, including blocked-PO trends and recurring issues.
Gather and analyze spending, pricing, and vendor-performance data.
Support sourcing initiatives, contract renewals, and negotiations through administrative and analytical assistance.
Coordinate with finance, operations, field teams, and branches to support consistent procurement processes.