Procurement Coordinator

Zero Impact Solutions•Irvine, CA

About The Position

This is mid to senior level role. We are on the lookout for highly motivated individuals with a background in construction, coupled with excellent communication skills. As a procurement coordinator primary responsibility will be procure all the materials required for building projects and ensure they are provided on time and within allocated budgets. They play a vital role, as they ensure the profitability of business contracts, by purchasing the most cost-effective and appropriate materials for each job.

Requirements

Minimum of 3 years procurement experience in construction or related industry
Undergraduate degree
Strong work ethic
Effective oral and written communication skills
Ability to prioritize and multi-task in a fast paced environment

Responsibilities

Plan, schedule and forecast procurement activities for multiple projects
Purchase general and specialized equipment, materials and subcontractor services for construction projects
Review plans, specifications and contracts to ensure the correct equipment, material and subcontractor services are ordered and/or purchased
Invite tenders, consult with suppliers and review quotations as well as issue RFQs
Determine or negotiate contract terms and conditions, award supplier contracts or recommend contract awards
Screen subcontractors and ensure compliance, licenses, and legitimacy
Provide prices for all materials included in project plans and drawings; while obtaining best vendor quotes
Work in line with project and construction team to ensure that timely deliveries of materials and contractors is achieved
Contacting a range of suppliers and subcontractors to obtain quotations for secured and up and coming project and agree lead in and delivery periods
Keeping detailed records and maintaining a well-organized work schedule
Dealing effectively with challenges with suppliers and the flow of materials
Ensuring compliance with the safety, health, sustainability and environment requirements of materials supplier and services
Become a valued member of the project team and attend all monthly internal project review meetings and helping project to run as efficiently as possible and within budget
Providing advice to the Construction Project Managers on the predicted cost of individual items and notify them of any potential cost increases
Liaising closely with the accounting team at the tendering stage to ensure that an accurate project cost is provided
Preparing and maintaining cost reports in order to maximize efficiency within the business
Negotiating and agreeing the most favorable terms possible with suppliers once a contract has been secured
Being able to communicate well in a written and verbal manner, including inductions and explanation of work; working with all staff, from site workers to directors, in a professional and fair manner
Working with the project team and liaising with architects, engineers, surveyors, clients, planners and other professionals and specialists’ consultants
Attending monthly Management meetings and producing report back on project procurement on each project
Requesting information for project through the company RFIs system for projects