Proc Coord Sm Proc Spec

Illinois Housing Development•Chicago, IL

2d•Hybrid

About The Position

The Procurement Coordinator and Small Procurement Specialist will provide administrative support to the Assistant Director, Procurement and Supplier Management (“APO”), any Assistant Agency Procurement Officer (“AAPO”) and process various small procurements. The Illinois Housing Development Authority (IHDA) is one of the Nation’s preeminent Housing Finance Agencies and one of the State’s ten largest financial institutions. Our mission is to finance the creation and preservation of affordable housing across the state. IHDA oversees more than 20 federal and state programs on behalf of the state of Illinois and serves as one of the state’s primary resources for housing policy and program administration. For over 50 years, IHDA has led the state in financing and supporting affordable housing.

Requirements

High School Diploma or G.E.D. equivalent
Three to five years of relevant experience required.
Exhibits a very strong and finely tuned attention to detail, especially in reviewing and producing communications to internal and external audiences.
Excellent written and verbal communication and interpersonal skills.
Ability to effectively communicate and work with all levels of constituents, while operating in a fast-paced environment.
Ability to work both independently and as a team member.
Ability to set priorities, handle multiple assignments and deadlines, and display excellent judgment while operating in a flexible and professional manner.
Proficiency in spelling, grammar, punctuation, proofreading, and business mathematics.
A great can-do attitude.
Discretion when dealing with highly sensitive information.
Ability to produce neat, legible handwriting.
Proficient computer skills in MS Outlook, MS Word, MS Excel and MS PowerPoint.
Must be a resident of Illinois or willing to relocate.

Nice To Haves

Associate’s or Bachelor’s degree preferred.
Two (2) years of full-time work experience in procurement/purchasing within the past five (5) years is preferred.
Experience in government sector work is preferred.

Responsibilities

Maintains various procurement tracking reports.
Assists the APO with Small Business Set-Aside (“SBSA”) reporting.
Assists the APO with external and internal audit requests.
Provides administrative support to the APO and AAPO’s, as needed.
Process small procurements and some statewide master contract procurements for all departments from procurement request intake through contract execution.
Responsible for new supplier set-up and supplier change management requests in Oracle.
Responsible for processing office supply orders for all departments.
Handles inquiries of highly sensitive and confidential nature. Directs matters to appropriate individuals for action and follow-up as needed.
Assists the APO in drafting internal policies and procedures for the procurement division of the legal department.
Perform other duties as assigned.