Procurement & Contracts Specialist I

County of Alameda • Oakland, CA

1d

About The Position

The Alameda County General Services Agency (GSA) delivers a variety of logistical support services to County agencies and partners, including facility maintenance, fleet management, energy and environmental management, capital project management, procurement services, and clean commute and recycling programs. The GSA Community focuses on providing these services while also encouraging collaborative and innovative approaches. Although GSA primarily supports Alameda County departments and other public agencies, its work has a direct impact on the communities it serves. GSA contributes to community transformation through the construction of facilities like libraries and youth centers, creates opportunities for local businesses, and works to minimize the environmental impact of County operations. GSA employees take pride in their work and are committed to delivering high-quality service. This position is part of a series that includes two Procurement & Contracts Specialist classes. Under close supervision at the lower level (I) and general supervision of a Procurement & Contracts Supervisor at the higher level (II), incumbents perform various purchasing duties, establish product standards and specifications within assigned categories and/or contracts, conduct formal and informal bidding processes, and perform related work as required.

Requirements

• Four years of full-time experience in the class of Procurement & Contracts Assistant in the Alameda County classified service.
• OR Three years full-time professional purchasing experience which included developing and preparing contracts, specifications and cost analysis.
• OR Possession of a Bachelor's degree from an accredited college or university.
• Knowledge of laws of contract and sales as applied to purchasing transactions.
• Knowledge of characteristics of the materials, supplies, and equipment used by large public agencies.
• Knowledge of marketing principles and practices as they relate to large scale purchasing.
• Knowledge of business practices.
• Knowledge of organizational management and familiarity with the different kinds of materials, and services purchased by the County.
• Knowledge of principles and practices of purchasing for a public agency.
• Knowledge of practices and methods of purchasing by specification and competitive bidding.
• Knowledge of technology procurements related to Information Systems, Telecommunications and modern office environments.
• Knowledge of cost analysis methods.
• Computer skills such as Microsoft Word, Access, Excel, Outlook, PowerPoint, SharePoint and Internet searches.
• Knowledge of purchasing best practices.
• Ability to accept increasing responsibility and demonstrate ability to develop on the job.
• Ability to reason logically, draw valid conclusions, and make appropriate recommendations.
• Ability to establish and effective working relationships with others and gain their respect and confidence.
• Ability to prepare accurate and concise product specifications.
• Ability to communicate effectively both orally and in writing.
• Ability to work effectively with vendors, client departments, and the general public.

Nice To Haves

• Additional knowledge in PeopleSoft Financials is desirable.
• Additional knowledge in Uniform Commercial Code is desirable.

Responsibilities

• Perform a variety of purchasing duties.
• Establish product standards and specifications within assigned categories and/or contracts.
• Conduct formal and informal bidding processes.
• Conduct complex value/cost analysis and negotiate purchasing contracts.
• Prepare and/or analyze complicated (e.g. highly technical or unusual) product specifications and complex, substantive contracts and requisitions.
• Analyze past purchasing practices, methods and procedures and recommends new procedures.
• Gather, analyze data and present in narrative report or spreadsheet format.
• Participate effectively in conferences and individual interviews and speak effectively in public.
• Direct support staff.

Benefits

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
• Employee Assistance Program
• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)
• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1 st United Services Credit Union

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level