PROCUREMENT CLK

Orange County Public Schools • Orlando, FL

7h • Onsite

About The Position

Under direct supervision, the purpose of this position is to perform district-based duties associated with assisting the Procurement Services department with clerical support in the functions of the department. Employees in this classification function at an operational level capacity and confirm adherence to all federal, state, and district guidelines.

Requirements

• High school diploma or GED
• two (2) years of experience and/or training in relative clerical work and bookkeeping.
• Previous experience in procurement, purchasing or contract administration preferred
• knowledge of SAP or similar computer systems preferred
• Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information.
• Requires the ability to apply principles of persuasion and/or influence.
• Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Requires the ability to utilize a wide variety of reference and descriptive data and information.
• Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
• Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
• Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
• Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time at a keyboard or work station.
• Some tasks require visual perception and discrimination.
• Some tasks require oral communications ability.
• Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

Nice To Haves

• Previous experience in procurement, purchasing or contract administration preferred
• knowledge of SAP or similar computer systems preferred

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Operates a computer utilizing SAP software to enter, retrieve, review, or modify data (e.g., requisitions, purchase orders). Uses the Microsoft Office suite to conduct routine business.
• Assists procurement staff with preparation and facilitation of competitive solicitations and contracts for goods and services.
• Assists procurement staff with preparation and facilitation of request for quotations.
• Must be knowledgeable of Department of Education (DOE) Rules, School Board Policies, and Florida Statutes; applies these in daily work.
• Responds to e-mails and telephone calls from vendors and district staff.
• Maintains vendor data in SAP to include creating new vendor records and updating existing records.
• Maintains contract database and provides reports as needed.
• Provides backup for staff members within the department.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.
• Performs related duties as directed.

Benefits

• The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED