Support Svcs Clk III

Orange County Public Schools•Orlando, FL

2d•Onsite

About The Position

Under direct supervision, the purpose of this position is to perform duties associated with the day to day operations of the office. Work location is school-based. Employees in this classification function in a clerical capacity working with more complex databases, spreadsheets, FTE and student scheduling, and other office functions. Performs related work as directed.

Requirements

High school diploma or GED
Up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential job functions.
Fluency in English and Spanish, with the ability to read/write/translate from/to both languages, preferred.
All candidates must be bilingual - Spanish required

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Creates and maintains data bases and spreadsheets to generate reports and statistics; may include FTE processing and student scheduling.
Assists with ensuring attendance reports are completed, tracking tardiness and absences, and providing appropriate alerts as needed.
Provides support with maintaining inventory of supplies though inventory counts and ordering of supplies.
Distributes personal protection equipment, ensuring adequate supplies for sanitizing and disinfecting areas.
Handles school uniforms by collecting fees, writing receipts, maintaining inventory, ordering stock, and updating associated spreadsheets.
Prepares documentation for incoming substitute teachers for auditing purposes as required.
Reviews schedules with substitutes; delivers keys and lesson plans.
Serves as the school receptionist, greeting and assisting all incoming callers, visitors, and vendors; helps provide the first layer of security, confirming the need to be on campus.
Answers multiple phone lines.
Screens, prioritizes and routes telephone calls providing customer support and answering routine questions or concerns regarding the school or work location operations.
Assists in training new staff members.
Calculates and compiles statistical information for month-end or year-end reports.
Gathers and organizes data as needed.
Maintains various student and staff personnel records.
Assists in securing meeting locations.
Attends meetings and takes notes on a regular basis; relays important/sensitive information as required.
Performs various routine office duties such as filing and faxing documents, as needed.
Provides support for other staff positions within the department as needed.
May assist with work orders, payroll issues, purchase order requests, and fixed assets as needed.
May assist with translation needs, both in verbal and written form, for staff, parents, and students.
Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
Performs related duties as directed.