Procurement Associate

University of South Florida•Tampa, FL

11d

About The Position

The Procurement Associate supports the procurement team with transactional and operational tasks and may own more complex or strategic procurement work. The role processes purchase orders and change requests in compliance with State of Florida and USF policies, maintains accurate purchase records, and may assist with sourcing and educating internal clients. It provides elevated support to internal department clients and PPS team members, may lead procurement-driven initiatives and programs, and supports the administration of public solicitation events. The role may also conduct basic data analysis and reporting on workload volume and help desk trends. The position also provides general administrative support for public solicitations, including preparing and posting advertisements, editing solicitation documents, setting up solicitations in USF’s eProcurement system, coordinating related meetings and events, and researching and registering potential suppliers. Other projects and duties may be assigned.

Requirements

Bachelor’s degree and one year of experience, or an equivalent combination of education and experience.
Four years of direct experience may substitute for a bachelor’s degree, subject to the stated employment eligibility requirements.
Must meet all employment eligibility requirements in the United States.

Nice To Haves

Experience in higher education procurement.
Familiarity with state and university regulations.
Demonstrated ability to work independently.
Strong attention to detail and accuracy in data entry and record keeping.
Proficiency in data analysis and reporting tools, including Microsoft Office suite products.
Demonstrated understanding of procurement principles.

Responsibilities

Review and process requisitions (purchase orders) and change-order requests in the procurement system, ensuring required supporting documentation and compliance with USF and State of Florida policies.
Relay procurement information and guidance to internal USF clients and assist with sourcing or provide sourcing guidance to obtain quotes.
Conduct straightforward data analysis on workload and operational purchasing metrics.
Monitor and respond to procurement help desk tickets, providing timely and accurate responses to internal and external stakeholders.
Guide internal stakeholders on procurement processes, policies, and procedures; troubleshoot and resolve straightforward errors, escalating complex or unresolved issues as appropriate.
Support standardized responses and procurement FAQs, and produce simple operational and workload reports on help desk tickets.
Manage procurement-driven programs, which may include USF vehicles, print services, inbound shipping, and ghost card payments.
Notify the PPS web administrator when website changes are needed to keep information current.
Provide administrative support for public solicitation events, including preparing and posting advertisements, editing solicitation documents, setting up solicitations in USF’s eProcurement system, and coordinating related meetings and events.
Research and register potential suppliers to help ensure a competitive supplier pool.
Perform other projects and duties as assigned.