Procurement Assistant

United Integrated Services (USA) Corp. • Phoenix, AZ

12d • Onsite

About The Position

We are seeking a motivated and detail-oriented Procurement Assistant to join our team! The ideal candidate will have a basic understanding of supply chain procedures, excellent organizational skills, and the ability to work well in a fast-paced environment.

Requirements

• High School Diploma/GED or above.
• 2+ years of experience in an administrative role, procurement related preferred.
• Strong understanding of Supply Chain procedures.
• Excellent organizational and time management skills.
• High level of attention to detail, and highly organized.
• Analytical mindset with a focus on cost-efficiency.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Ability to use procurement software or an Enterprise Resource Planning system.
• Ability to effectively prioritize responsibilities depending on project needs.
• Ability to effectively present information and respond to questions from groups of managers, and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).
• Excellent verbal and written communication skills in English.
• Must have and maintain a valid Arizona driver’s license.
• May be required to travel to other sites within Arizona to perform certain work functions.

Nice To Haves

• Start-up experience.
• Verbal communication skills in Mandarin.

Responsibilities

• Assist in the daily activities of the procurement team while maintaining accurate records to ensure continued compliance.
• Assist in evaluating suppliers’ quotes and preparing cost analysis reports to support procurement decisions.
• Participate in sourcing initiatives.
• Participate in contract management and negotiations.
• Assist with contract start-up activities, such as timeline and deliverable updates.
• Prepare Purchase Orders and ensure timely and accurate processing.
• Maintain procurement files and records, including POs, invoices, contracts, etc. Ensure all procurement activities are documented.
• Provide administrative support to the procurement team, included scheduling meetings, preparing reports, and handling correspondence.
• Other responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED