Procurement Assistant

St. Elizabeth Healthcare•Erlanger, KY

7d•Onsite

About The Position

Ensures all Daily Purchase Orders within area of responsibility are processed to the assigned vendors via the appropriate method (i.e., GHX, Fax, E-Mail, etc.). Confirm that the orders are complete, accurate and free from any errors. Assist Procurement Specialists with analytics, metrics, and other assigned clerical functions to meet system requirements and ensure maximum productivity within the procurement department. Demonstrate respect, dignity, kindness, and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background.

Requirements

High School diploma
Basic Knowledge of purchasing principles, contracts, material management concepts, inventory control, computerized purchasing.
Should possess basic negotiating skills and contract language.
Must be able to create and develop simple excel spreadsheets and present to buyers and SC management.
3 years of procurement experience.

Responsibilities

Responsible for successful order placement by ensuring that all orders are error free. Examples of a correct purchase will include but not limited to: correct pricing, unit of measure, delivery date, and delivery information.
Work with procurement specialists to meet metric goals as defined by Supply Chain Leadership.
Participate in meetings with Procurement Specialist to remain educated on changes in products, pricing, and delivery, assist with preparation of product conversions that will involve trials of new products, delivery of new products, eliminating inventory of former product and expired products and work with operations on maintaining accurate inventory levels.
Communicates both to vendors and hospital departments, through purchasing documents, emails, GHX, etc. to ensure that all pricing, terms, and conditions of purchase to facilitate prompt and accurate receipt of supplies and payment of invoices are met.
Responsible for ensuring that Match exception reports are worked daily so that metrics can be met.
Follow-up with hospital employees via email when products are going to be delayed or are on a back-order status within 24 hours.
Monitor and handle all requests that come into the Procurement mailbox (order status, part # requests, etc.), including research, follow-up, and escalation when necessary.
Ensures product (defective, wrong product, over-shipped, etc.) returns are completed in a timely manner.
Assist and work with Procurement Specialist to ensure that appropriate departments have established specifications for products and supplies which meet specific quality, competitive price, inventory, and service levels.
Monitor the item add and item change logs to ensure that all the required information is included before the status is assigned to the DB Application Specialist, and find/provide the information when it is missing.
Performs other duties as assigned.