Procurement Assistant (Fixed Term)

Zymeworks Inc.•Vancouver, BC

1d•CA$41,250 - CA$63,250

About The Position

This role provides first-level support for Procurement and Coupa inquiries, assisting employees with various procurement processes and ensuring adherence to purchasing policies. The position involves maintaining purchase orders, supporting supplier onboarding, and resolving invoice matching issues. It also includes maintaining procurement data, performing data validation, generating reports, and assisting with documentation and training. The Procurement Assistant will collaborate with various departments to support daily operations and identify opportunities for process improvement.

Requirements

Bachelor's degree or diploma in Business, Supply Chain Management, Procurement, Finance, or a related discipline, or an equivalent combination of education and experience.
Minimum 1–2 years of related experience in procurement, purchasing, supply chain, finance operations, or an administrative support role.
Basic knowledge of procurement principles, purchasing policies, procedures, and best practices.
Strong attention to detail with the ability to maintain accurate procurement records and ensure data integrity.
Proven interpersonal skills with the ability to work collaboratively as a member of cross-functional team. Ability to establish and maintain effective working relationships.
Good organizational skills and the ability to work effectively in a high paced, fast changing environment. Results-oriented.
Strong customer service skills with a proactive, problem solving approach.
Ability to learn and support procurement technologies and business processes.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Demonstrates initiative, adaptability, and a continuous improvement mindset.

Nice To Haves

Experience using procurement or ERP systems (such as Coupa, SAP Ariba, SAP, Oracle, or Workday) is considered an asset.

Responsibilities

Provides first-level support for Procurement and Coupa inquiries by monitoring and responding to support tickets in a timely manner.
Assists employees with purchase requisitions, purchase orders, receipts, and general procurement system questions while ensuring purchasing policies and procedures are followed.
Supports the maintenance of Purchase Orders by reviewing open orders, updating records, resolving outstanding receipts, monitoring remaining balances, and assisting with the timely closure of completed purchase orders.
Supports supplier onboarding by collecting required documentation, validating supplier information, and maintaining supplier profiles within procurement systems.
Responds to supplier inquiries regarding registration, purchase orders, invoicing, payment processes, and navigation of the Coupa Supplier Portal.
Works with Accounts Payable to assist in resolving invoice matching issues and other procurement-related exceptions.
Maintains supplier records, procurement catalogs, negotiated pricing, and punchout catalogs to ensure procurement data is accurate and current.
Performs data validation and quality assurance activities for supplier information, catalog content, and procurement records.
Generates procurement reports and assists with analyzing purchasing data using Coupa reporting tools and Microsoft Excel.
Assists with the preparation and maintenance of user guides, standard operating procedures (SOPs), training materials, and other procurement documentation.
Provides basic end-user training and ongoing support for Procurement and Coupa processes.
Identifies opportunities to improve procurement processes, enhance data quality, and reduce manual administrative work.
Collaborates with Procurement, Finance, Accounts Payable, IT, Legal, and business stakeholders to support day-to-day procurement operations.
Performs other duties as assigned.