Procurement Assistant Director (contract)

Knowledge Services • Indianapolis, IN

12d • Hybrid

About The Position

Knowledge Services is seeking a Procurement Assistant Director for a short-term contract with the NCAA, potentially extending beyond 12/18/2026. This role is responsible for providing training and resource information to state and contractual staff, ensuring adherence to departmental policies and guidelines for staff development and training. The position requires partnering with agency personnel and stakeholders to complete assigned functions, while providing exceptional customer service to agency partners and the general public. The work location is Downtown Indianapolis, with a hybrid work environment (2 days in office, 3 days remote).

Requirements

• Must be adept in Excel.
• Must have excellent verbal and written communication skills.
• Minimum of 3+ years strategic procurement and/or financial analysis experience in organization of comparable or larger size.
• Ability to meet deadlines while on time constraints.
• Ability to apply critical thinking skills to solve problems and bring new ideas to the process.
• Experience in Windows environment with emphasis on Microsoft Excel.

Nice To Haves

• Bachelor’s degree preferred.
• Experience with Oracle Cloud Financials and Purchasing system preferred.
• Experience with Zip procurement orchestration tool preferred.

Responsibilities

• Sourcing, contract management, and spend management for assigned groups within the National Office.
• Manage the competitive bid processes for purchases, including sourcing goods and services, evaluating bids, and negotiating contracts.
• Identify opportunities for cost savings through competitive bidding, bulk purchasing, and vendor consolidation.
• Perform bid analysis, reporting, and benchmarking for internal partners.
• Build relationships with key internal stakeholders and suppliers to identify opportunities for improvement, drive best practices, ensure procurement compliance, and manage issues.
• Assist in management of the supplier master database, including monthly, quarterly, and annual reporting and close processes, as well as scheduled review and clean up tasks.
• Coordinate with internal partners in Accounting, Finance, and other Administrative Services to ensure procurement process compliance, triage incoming requests, and troubleshoot any PO and payment issues.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED