Procurement and Supply Chain Coordinator
About The Position
The Procurement & Supply Chain Coordinator supports maintenance and facility operations through timely procurement, tracking, organization, and inventory management of parts, equipment, supplies, and services. Reporting to Maintenance and working closely with Operations and Accounting, the coordinator manages purchasing activities from initial request and research through purchase orders and invoice reconciliation. The role maintains accurate parts and equipment inventory records, helps ensure critical maintenance items are available when needed, monitors purchasing activity, and builds relationships with suppliers and service providers. The position is suited to someone who is highly organized, comfortable working in both office and industrial environments, and able to balance cost, availability, equipment downtime, and operational urgency when sourcing materials. Work takes place in office and industrial scrap-recycling environments and includes local travel to shops and vendors in a company vehicle to pick up parts as needed.
Requirements
- At least 2 years of purchasing, procurement, inventory control, maintenance administration, parts management, or related experience is preferred.
- Valid driver's license and clean driving record to support local travel and use of company vehicles.
- Experience collaborating with vendors and obtaining competitive quotations.
- Experience with purchase orders, receiving, inventory records, and invoice reconciliation.
- Proficiency with Microsoft Excel, Outlook, and general business software.
- Ability to lift, carry, and stock items weighing up to 20 pounds on a regular basis.
- Ability to climb stairs to access the warehouse and locate, retrieve, stock, and organize parts.
- Ability to stand, walk, bend, reach, and move throughout the maintenance shop, warehouse, and yard as needed.
- Ability to work in an active industrial/metal recycling environment, including exposure to dust, noise, temperature changes, and heavy equipment traffic.
- Must wear required personal protective equipment (PPE) as designated by company policy.
- All U.S. applicants must be at least 18 years old.
- An offer of U.S. employment is contingent on satisfactory completion of a post-offer drug screen and background check.
Nice To Haves
- Experience in manufacturing, recycling, construction, fleet, heavy equipment, industrial maintenance, or a similar environment is strongly preferred.
- Familiarity with mechanical, hydraulic, electrical, automotive, diesel, or heavy-equipment parts is highly desirable.
Responsibilities
- Source and purchase maintenance parts, repair components, equipment, tools, shop supplies, consumables, and other operational materials.
- Obtain and compare vendor quotes based on price, availability, lead time, freight, quality, and operational requirements.
- Work with the maintenance manager to develop scopes of work for complex maintenance tasks that may require third-party proposals.
- Prepare and process purchase orders and maintain supporting purchasing documentation.
- Coordinate emergency and time-sensitive purchases related to equipment breakdowns and operational needs.
- Research alternative suppliers, replacement parts, and equivalent products when standard items are unavailable or have excessive lead times.
- Maintain vendor contact information, pricing information, purchasing history, and applicable supplier documentation.
- Develop productive relationships with local and national vendors, equipment dealers, manufacturers, repair facilities, and industrial suppliers.
- Maintain accurate inventory records for maintenance parts, components, tools, equipment, and supplies.
- Monitor minimum and maximum inventory levels and reorder points for frequently used and critical spare parts.
- Perform routine cycle counts and assist with periodic physical inventories.
- Assist with procurement for heavy industrial equipment, including shredders, conveyors, hydraulic systems, mobile equipment, loaders, excavators, material handlers, trucks, trailers, and facility systems, as applicable.
- Work closely with Accounting to support accurate purchase orders, receiving, invoices, and vendor documentation.
- Travel to local shops and vendors in a company vehicle to pick up parts as needed.
Benefits
- Low-cost medical, dental, and vision insurance
- Company-paid life insurance, AD&D, and short-term disability, with additional voluntary life and disability insurance options
- Generous paid vacation
- 9 paid holidays
- Company match 401(k) and safe harbor
- Weekly pay schedule
- Unlimited growth opportunities
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
